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Add/Drop Spring 2014

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NEW! Online Add Drop
Adding a Subject
Dropping a Subject
Changing Status in a Registered Subject
Missed Deadlines

New! Online Add Drop

The new Online Add Drop application will open to all users for the first time on Monday, January 27 at 9am. The Registrar's Office and IS&T are launching this new service in place of the exisiting paper form to facilitate the add/drop process in a convenient digital format. Paper forms will be used for IAP 2014 only.

Students will use the Online Add Drop application to request adds, drops, units changes and subject registration status changes after they've submitted their registration for the term. Email notifications will be sent to instructors (where appropriate) and advisors when a student requests approval for a registration change. Instructors and advisors can approve or deny the request or request a consultation with the student to discuss the change. The student is responsible for the final submittal of all approved changes.

Detailed instructions for students are provided within the application. There is also an extensive Help Section, which includes an online tutorial for instructors and advisors.

Add and Drop date will remain the same, but students will now be able to submit approved changes until 11:59pm on those days (the system will not accept submittals after that time). It is strongly recommended that students request approval well ahead of the deadlines so that approvers have time to enter a decision.

Special deadlines apply to Sophomore Exploratory subjects.

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Adding a Subject

All add requests must be approved by an undergraduate student’s advisor or a graduate student’s departmental registration officer.

Instructors must also approve all HASS-D subjects added and also all subjects added after the first week of the term.

Adding UROPs: To add a UROP for credit, use the subject number that begins with the academic department number and ends with either .UR or .URG to indicate the grading method. Dept#.UR is graded P/D/F; Dept#.URG is graded A/B/C/D/F (ex. For a UROP in Biology, use 7.UR for P/D/F grading and 7.URG for letter grading)

Add Date: Friday, March 7
Drop Date: Thursday, April 24

Type of Subject Add Deadline
Full-term subject Add Date
Subject scheduled entirely in the first half of the term Add Date
Subject scheduled entirely in the second half of the term Drop Date
Subject which begins after Add Date e.g. UROP for credit, thesis, special subjects Drop Date

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Dropping a Subject

All drop requests must be approved by an undergraduate student’s advisor or a graduate student’s departmental registration officer. Instructors do not approve drop requests.

Dropped subjects never appear on the student’s transcript (external record).

Subjects dropped by Add Date do not appear on the student’s internal grade report. Subjects dropped after Add Date appear on the internal grade report with the notation DR.

Add Date: Friday, March 7
Drop Date: Thursday, April 24

Type of Subject Drop Deadline
Full-term subject Drop Date
Subject scheduled entirely in the first half of the term Add Date
Subject scheduled entirely in the second half of the term Last Day of Classes,
Thursday, May 15

Subject which begins after Add Date e.g. UROP for credit, thesis, special subjects

Drop Date

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Changing Status in a Registered Subject

Add Date: Friday, March 7
Drop Date: Thursday, April 24

Status Change Required Signature Deadline
To or from P/D/F grading under Junior-Senior P/D/F or Graduate P/D/F Option

advisor/departmental
registration officer

same as adding the subject
From Listener to Credit advisor/departmental
registration officer
same as adding the subject
From Credit to Listener advisor/departmental
registration officer
same as dropping the subject
Change number of units for thesis or a units-arranged subject advisor/departmental
registration officer AND instructor
Last Day of Classes,
Thursday, May 15

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Missed Deadlines

A student must submit the approved request prior to the 11:59 add or drop date deadline.  After the deadline, a student will see a message indicating that requests for registration changes must be made by petition.  

Please note: Even if the approvals had been received prior to the deadline, if student submittal does not occur by 11:59, the system will prevent the transaction.

A $50 processing fee will be charged for late changes permitted by petition. Undergraduate students petition the Committee on Academic Performance (CAP) and graduate students petition the Office of the Dean of Graduate Education (ODGE).

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