Getting a username and password
for the Roles Database
Currently, access to the Roles Database requires a special username and
password. In the future, the application will be enhanced to accept
Kerberos tickets for authentication.
Do I really need a username and password for the Roles Database?
You will need a special username and password only if you need to use the
Roles application. However, the Roles web interface may satisfy your needs.
The web interface
will be sufficient to do the following:
To use the web interface to look up authorizations for people other than
yourself, you will a need special
- Look up authorizations for yourself or for other people
- Review authorizations related to your department
- Look up information on cost objects, fund centers, profit centers,
organization units, etc..
- Find out who can requisition, approve, report, etc. on a given fund
or cost object
The full-fledged Roles application is available for Windows machines and the
Macintosh. The application allows you to
- Create, update, or delete authorizations for specific business functions
and qualifiers (e.g., SAP-related functions and qualifiers within the
department of Biology)
- View authorizations using versatile "selection sets" and "criteria", which
can be used to generate some reports unavailable via the web interface.
Yes, I need to use the Roles application. What do I do?
If you need to maintain SAP authorizations within your department, you
should begin by talking to your
School or Area Coordinator. You will need to do three things before you
can effectively use the application.
- Have the appropriate "meta-authorizations" assigned to you that will allow
you to create authorizations related to your department. Generally, approval
for these meta-authorizations is given by a department's AO or department
head. The Business Liaison Team
can help with this.
- Get a username and password for the Roles database. This will usually
be set up for you at the time your meta-authorizations are created.
The initial password will be set to something random, but you will be able
to set the password yourself using your secure web certificate.
Wait until you have been informed that your Roles username is ready, and then
set your password by clicking
- Install the application on your Macintosh or Windows machine. (You can
download the application from the web. See the links on
Roles home page.)