.. Financial Operations Internal Provider Billing Receiving Incoming SAP Requisitions and Orders Contents Overview Finding SAP Requisitions Displaying the "List Display of Purchase Requisitions" screen Entering selection criteria Selecting a field Choosing nonconsecutive values or more than one range of values Printing the List of Requisitions Overview Once the SAP requisitions are approved, they are routed directly to a printing queue on your local printer. All requisitions approved on that day are automatically printed at this printer after normal business hours. During the day you can also display and print individual SAP requisitions and ones which have not yet been approved to keep track of your incoming orders. You can also search for assigned, closed, partially ordered, or released requisitions. top Finding SAP Requisitions To display and print a list of SAP requisitions, you can use either the "List Display of Purchase Requisitions" screen or the "Review/Print Requisition" screen. The "List Display of Purchase Requisitions" screen is described below. For instructions on the "Review/Print Req" screen, see Purchasing & Payment: Requisitioning in SAP: Review/Print a Requisition. Displaying the "List Display of Purchase Requisitions" screen 2. Use the following navigation path from the SAP User Menu screen or type in the transaction code from any screen: Navigation Path: - User Menu - Role ZISP - Requisitioning - List requisitions Transaction Code : /nme5a Result: The "List Display of Purchase Requisitions" screen appears. Scroll down to see the entire screen. top Entering selection criteria Although you can select any number of fields on this screen, the most useful fields for listing requisitions are described below. You can use one or more of these fields for search criteria. Field Name Description Purchase requisition Enter the purchase requisition number (or range of requisition numbers) you want to list. Purchasing group Type IP (for internal provider). Material group Enter the material group that the requisition was assigned to. Requirement tracking number You can enter the tracking number, if one was created for the requisition. Plant Enter the internal provider's number or select it from the Matchcode list; for example 5000 for Audio/Visual Services. Document type Type SI (for internal provider) or select it from the Matchcode list. Delivery date Enter the date or range of dates that the goods and/or services were delivered. Use the arrow on the right for nonconsecutive numbers or multiple date ranges. Release date Enter the date or range of dates that the requisitions were approved. Requisitioner Type in the name of the person who requested the goods and/or services. Be sure to enter the name exactly as it was entered on the original requisition. Short text If known, type in the same text that was entered in the Short text field on the requisition. Closed requisitions Check this box to list requisitions which were completed. Released requisitions only Check this box to list the requisitions which are subject to a release strategy and have already been released. Cost center Displays all requisitions charged to the cost center. WBS element Lists all requisitions charged to the WBS element. Order Displays all requisitions charged to the internal order. top Selecting a field using the Matchcode arrow In the fields on the above screen, except for requisitioner, short text, and those which pertain to the status of the requisition (assigned, closed, released), you can use the Matchcode button to select a field from a long list of values. For help using Matchcodes, see Getting Started: Matchcodes. top Choosing nonconsecutive values or more than one range of values Use the Multiple Selection button at the right of the fields if you wish to select individual nonconsecutive numbers such as requisition numbers 10000685 and 10000795. You can also choose more than one range of numbers; for example, 10005035 through 10005045 and 20004067 through 20004075. For instructions, see Reports: Reporting Fundamentals: Selection Options for Setting Report Parameters: Multiple Selection Button. 1. After you enter the search criteria, click the Execute button . Result: The "List Display of Purchase Requisitions" screen displays the requisition(s) that met your search criteria. 2. Double-click on an a requisition item to see the original SAP document. 3. Click on the Back button to return to the list. top Printing the List of Requisitions 1. Click on the Print button on the Toolbar. Result: The "Print Screen List" window appears. For more information on printing, see Reporting Fundamentals: Printing Reports. Note The "Review/Print Requisition" screen is designed to print information on the entire requisition. 2. Click on the Back button until you return to the "List Display of Purchase Requisitions" screen. top Copyright 2001 © Massachusetts Institute of Technology SAP for MIT Documentation on the Web Valid From: 03/14/2001