.. NOTE: Effective 5/20/2009 - These procedures are deemed obsolete, and this documentation is being retrained for historical purposes only. Financial Operations Journal Voucher Uploads Upload with Immediate Processing Contents Upload the Tab-delimited Data File Check for Errors Prevalidation Results Upload the Tab-delimited Data File The following instructions assume you want to use Processing Immediately. If you want to use Processing in Background, proceed to Upload with Background Processing. The instructions and results are somewhat different. 1. After entering the appropriate information in the fields in the Electronic Journal Voucher upload screen, click the Execute button . The "Import from a Local File" dialog box appears if you did not enter the filepath for your spreadsheet earlier. 2. (optional) Click on the Matchcode (PC: ) in the File name field to search for your spreadsheet file. Use the file find dialog box to find and open your spreadsheet file. SAP inserts the filepath in the File name field. 3. The Data format field defaults to "DAT" and should not be changed. Note Selecting the Cancel button from the "Import from a Local File" dialog box does not cancel the prevalidation processing. If you inadvertently selected the wrong file to upload, the system proceeds with prevalidation. To try again, after completing the following two steps, click the Back button to return to the JV upload screen and redo the upload. 4. Click on the Transfer button. Result: The system immediately processes your job and displays the prevalidation results on the Electronic Journal Voucher upload results screen. top Check for Errors 1. Scroll down to the bottom of the screen to see if the job ran successfully. See the Introduction for a list of common errors and how to correct them. top Prevalidation Results For Prevalidation Only option with no errors: 1. The ending line of the screen reports "All Pre-validations performed and no errors found for JV processing." 2. To post the charges, redo the upload process, this time selecting the Prevalidation and Posting option. See Journal Voucher Uploads: Set Up the Upload Process. For Prevalidation and Posting option with no errors: The screen reports that the document will be posted directly and assigns it a journal document number at the bottom of the screen. Note Write down the journal voucher number assigned to the uploaded charges. You will need this number to view the completed journal document in SAP. ERRORS - For both options with errors: 1. The ending line of the screen reports "Fatal error occurred, please fix it." 2. Return to the original spreadsheet file and correct the errors. See the Introduction for a list of common errors and how to correct them. 3. Redo the upload process. See Journal Voucher Uploads: Set Up the Upload Process. top   Copyright 2001 © Massachusetts Institute of Technology SAP for MIT Documentation on the Web Valid From: 05/21/2001