.. Financial Operations Labor Distribution System Proposal Cost Objects: Creating Distributions; Converting to Actual SAP Cost Objects Contents Create Commitment Projections for a Proposal Object Convert Proposal Object Distributions Within Appointments to Actual SAP Cost Object Distributions Create Commitment Projections for a Proposal Object Overview Once you create a Proposal Object, you can use it to create commitments in new or existing appointment records in two ways: Enter a distribution for a new appointment you create for this projection and use the Proposal Object in the LD Object Field. (See Appointments: Create.) Update or add to the distribution for an existing appointment by entering the Proposal LD Object identifier in an appointment's distribution lines. (See Appointments: Display, Change, and Delete: Change LDS Appointment Information.) top Convert Proposal Object Distributions Within Appointments to Actual SAP Cost Object Distributions Overview This function allows you to convert appointment distributions associated with a Proposal Object to actual LDS Cost Object distributions. The following are the main functions and options: Generate a report listing the proposed record changes that will take place during the conversion process. Convert the distributions by selecting an appointment ID or range of appointment ID's. Convert all appointment distributions that relate to a Proposal Object at one time. Convert a Proposal Object From the SAP User Menu screen, use the following navigation path or transaction code: Navigation Path: - User menu - Role ZMIT - Planning/Budgeting - LDS - Appointment - Display - By LD Object or - By Person Transaction Code: /nzlrt Access the conversion function Follow the next three steps for either generating the report or for carrying out the conversion. 1. Click on the Proposal Objects folder in the report tree. 2. Double-click on the "Conver Prop. Obj to Cost Obj" function. Result: The "LDS: Convert Proposal Object to SAP Cost Object" screen is displayed. You can either generate a report or update the distributions to the SAP Cost Object. 3. To convert a subset of distributions, enter the Proposal Object and one or more appointment ID's, or select a range for the appointment distributions that you want to convert. If you wish to convert all of the distributions applied to this proposal object at one time, do not enter any Appointment ID's. Your next steps depend on whether you are only generating a report or carrying out the conversion. Follow the steps in the appropriate section. Generate the Report 1. Click on the radio button for Generate Report (the default selection). 2. Click the Execute button and LDS displays a report illustrating the Proposal Object's committed distributions for the appropriate appointments. No changes to the distribution lines occur. See the sample report below for a description of the fields. OR Update the Distributions 1. Click on the Update Distributions radio button to select the conversion mode. 2. Complete the fields in the Update Parameters section as described below: Field Name What to Enter Cost Object ID Enter a valid Cost Object ID to which you want to convert the designated Proposal Object's future distributions. Cut-Off Date Enter the Cut-Off Date for Distributions (the end date for the conversion). Note The initial Proposal Object distribution line may have an ending date that is later than the date you enter here. In that case, LDS will split the distribution, leaving the remaining distribution assigned to the Proposal Object. Process BDC Session Mark the check box to confirm that you want this BDC (Batch Data Communication) request to be submitted. 3. Click on the Execute button . Result: Upon completion of the conversion, LDS displays a report similar to the one below. This report is the same as the one produced when you choose the Generate Report option. The fields are described in the table below. Report Header Fields The information in the header is self-explanatory. Report Body Field Field Name What to Enter Appt. ID LDS Appointment ID number, identifying an appointment that contains Proposal Object distribution information. Name Last name, First name MIT ID MIT identification number of the appointment (person) with a Proposal Object distribution. Title Position title of the appointment (person). Proposal Object Proposal Object ID that the user selected to collect data for this report. Description Full text description of the Proposal Object. Cost Element The six-digit SAP cost element number. Start Date Starting date of the Proposal Object distribution. End Date Ending date of the Proposal Object distribution. Distr. % For the selected Proposal Object, the Distribution percentage to be charged for the defined time period. Check Your Work after Conversion In order to be sure that your conversion request was completed successfully, you might wish to display a selection of affected appointments through one of the Display Appointment functions. You can also check LDS Reports: Appointment Reports: Personnel Comm. by LD Object>>Personnel Commitments by LD Object to verify that the conversion took place properly. top Copyright 2001 © Massachusetts Institute of Technology SAP for MIT Documentation on the Web Valid From: 02/28/2001