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Glossary:
A, B
The programming language developed by SAP in which all SAP
applications are written. When creating an SAP requisition, account assignment means
charging the goods and/or services to a specific cost object
and G/L account on the Account Assignment screen. You must
have "spend and commit" authorization for the cost object
you use. Always enter an "x" (except for Facilities) in the Acc.
assignment cat. field on the "Create: Purchase Requisition:
Initial Screen." The MIT staff member who is sent financial statements or
reports for reconciliation such as the Summary Statement and
the Detail Transaction Report. Usually an Administrative or
Financial Officer. The free application software that needs to be installed
on your computer in order to view and print PDF files on the
Web. Status an approver gives to a transaction; for example, a
requisition line item. Person authorized to review requisitions who can either release
(approve) it, change it, or delete it. A document (report, Word document, etc.) attached to a message
in the SAP Inbox. History of SAP documents which includes dates, person who
entered the document, etc. Permission for a person to perform certain SAP functions.
Authorizations consist of three parts: person (needs a Kerberos
ID), function (what he/she can do, e.g. reporting, requisitioning),
and qualifier (where can the person perform this function,
e.g. profit center, fund center, cost object). For example,
Mary Smith can create requisitions for cost object 1234500. Person designated in each department, lab, or center who
is responsible for informing R/3 User Accounts of any authorization
changes needed in the Production and Training environments
for SAP users. The changes include requesting access for new
SAP users, revising an existing user's authorizations, and
deactivating a user's SAP access. The amount of funding available on a particular cost object
from a research sponsor (WBS elements) or discretionary money
from other sources (internal orders). It does not represent
actual income but rather a promise from a sponsor or donor
to support a particular project. (IS recommended spelling) Person who can grant authorizations
for MIT employees to do something in 1) an Institute-wide
system (Central Authorizer), 2) department (Primary Authorizer),
or 3) fund center or spending group (Secondary Authorizer).
See also Central Authorizer,
Primary Authorizer, and
Secondary Authorizer. The green Back button Runs an SAP job such as a long report while you are not working
at your desk. You can schedule a time and date in the future
to execute the job and the background system will run the
job at the specified time and date. Base funds (cost objects) contain the approved MIT support
for ongoing operations. The base budget normally includes
salaries and wages, associated employee benefits and operating
expenses for permanent faculty and staff. The base budget
does not include non-recurring items, research assistant salary
or tuition, research-related telephone service and equipment,
or academic programs supported by fund drafts. See also Non-Base
Funds. A standing purchase order with fixed start and end dates
for repetitive purchases from a single vendor. Requisitioners
can purchase against the order until the amount of the blanket
order is depleted or the blanket order expires. The MIT VIP
Credit Card is recommended as an alternative for many blanket
orders. A group of consultants in the Information Systems organization
who provides support for business applications at MIT. They
can be reached at business-help@mit.edu or by calling 2-1177. The official spending plan approved by the Office of Budgets
and Financial Planning (OBFP) or the Office of Sponsored Programs
(OSP). In SAP, this is Budget version 0. Icons on the SAP screen that allow you to perform certain
tasks; for example, printing, downloading, and exiting SAP. Copyright 2001 ©
Massachusetts Institute of Technology
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on the first row of buttons on the SAP screen. In most cases,
this button takes you to the previous screen or menu level.