.. Purchasing & Payment Approving SAP Requisitions Changing or Deleting Requisition Line Items Contents Change a Line Item Delete a Line Item Delete an Entire Requisition Approvers can change requisition line items during review. Changes that affect the dollar value of a line item may change the level of approval required. Note SAPweb users cannot make changes via SAPweb. The only way to edit requisition line items is via the SAPgui. Therefore, approvers should make any required changes for SAPweb users. Change a Line Item 1. From your Workflow Inbox, double click the Execute symbol next to the line item you wish to change. The Item Detail screen appears. 2. Display all the line items in the requisition via the menu path: Goto>>Item Overview The Item Overview screen appears. 3. Click in the line item selection box of the item you wish to change. 4. You can now modify fields in the line item per the table below. Use the Goto menu to move between screens. To Change Do This Cost Object and G/L Account Delivery address (unloading point) Goods recipient Goto>>Account Assignments Enter changes. Any line item: Explanatory text in the Item text field Only on line item 10: PO copy recipient (Item text) Justification (Item note) Blanket order information (Item note) Delivery Text Goto>>Texts>>Text Overview Enter changes. To change any long text, click the selection box of the text you wish to change and follow the menu path: Goto>>Texts>>Long Text Screen Enter changes. Press the Back button when long text changes are done. Any line item: Price per unit Only on line item 10: Price per unit and vendor (Vendor number is required only on line item 10.) Goto>>Details Enter changes. 5. When you have completed your changes, click the Save button . This saves the changes and returns you to your Workflow Inbox. If you are ready to approve the line item, see Approving (Releasing) Requisition Line Items. top   Delete a Line Item 1. Copy the requisition number from your Workflow Inbox. 2. Access the Change Requisition transaction: Navigation Path: (from the SAP User Menu screen) - User Menu - Role ZMIT - Purchasing - Requisitions - Change a Requisition Transaction Code: /nME52 3. Enter the requisition number and click the Overview button . The "Change: Purchase Requisition: Item Overview" screen is displayed. 4. Click the line item selection box to the left of the line items you wish to delete. To delete an entire requisition, select all its line items. 5. Follow the menu path: Edit >> Delete. 6. In the "Delete items" dialog box, click the Yes button. 7. You are returned to the "Change: Purchase Requisition: Item Overview" screen. All deleted line items are grayed-out and have a checkmark in the 'D' column. 8. Click the Save button . 9. You can return to your Workflow Inbox to confirm that the deleted line item is gone. top   Delete an Entire Requisition You delete a requisition by using the "change" function to delete all of its line items. You can still view a deleted requisition, since SAP retains the requisition as part of the permanent audit trail. However, all deleted line items are blocked and are displayed grayed-out on the screen. Important The only people who should delete a requisition are its approvers and the Procurement Department. SAPweb users cannot delete a requisition via SAPweb. The only way to delete a requisition is via the SAPgui. To delete an entire requisition: 1. Copy the requisition number from your Workflow Inbox. 2. Access the Change Requisition transaction: Navigation Path: (from the SAP User Menu screen) - User Menu - Role ZMIT - Purchasing - Requisitions - Change a Requisition Transaction Code: /nME52 3. Enter the requisition number and click the Overview button . The "Change: Purchase Requisition: Item Overview" screen is displayed. 4. Click the Select all items button to select all the line items. 5. Follow the menu path: Edit>>Delete. SAP will display a caution message. To delete the requisition, click Yes on the message dialog box. 6. To complete the deletion, click on the Save button . You will see a message confirming that the requisition has been changed. 7. You can return to your Workflow Inbox to confirm that the requisition has been deleted. top Copyright 2001 © Massachusetts Institute of Technology SAP for MIT Documentation on the Web Valid From: 01/29/2001