.. Purchasing & Payment Requisitioning in SAP QUICK GUIDE for Creating Requisitions   NOTE: For best printed quality, get the paper Quick Reference Card from the Paper Documents web page. MIT personnel can order free copies from Copy Technology Centers or download the PDF files directly. Contents Go to Initial Screen Step 1: Complete Initial Screen Step 2: Enter Description, Quantity, and Unit of Measure Step 3: Enter the Price and Vendor Step 4: Enter the G/L Account, Cost Object, and Delivery Information Step 5: Charge Costs to Either One or Multiple Cost Objects Step 6: Split the Cost Between Multiple Cost Objects Step 7: Select the Line Item for Adding Text Step 8: Complete the Requisition Texts Screen Step 9: Add More Text in the Long Text Screen Step 10: Complete Next Line Item Step 11: Save the Requisition Go to Initial Screen From SAP User Menu screen: Navigation Path: - User Menu - Role ZMIT - Purchasing - Requisitions - Create a Requisition Transaction Code: /nme51   Step 1: Complete Initial Screen 1a) Document type: NB - External Vendor IP - Internal Provider   Acct. assign. cat: X    Delivery date: Expected delivery date   Plant: GPLT - Ext. Vendor Use Matchcode (PC: ) to select Int. Provider code.   Purchasing group: UKN - Ext. Vendor IP - Int. Provider   Material group: Commodity description. Use Matchcode (PC: ) if necessary. IP - 3000   Requisitioner: Name of person requesting goods. 1b) Click the Enter button.   Step 2: Enter Description, Quantity, and Unit of Measure 2a) Complete the first line item (10). Short text: Short description of goods or services ordered. Qty. requested: How many Un.: Unit of measure. Use Matchcode search. 2b) Click the line item selection box for line item 10. 2c) Click the Details button.   Step 3: Enter the Price and Vendor 3a) Val. price: Enter the price per item. Des. vendor: Use the Matchcode to find the vendor number. No vendor for internal providers. 3b) Click the Account Assignments button. Note: If a dialog box appears that reads, "Not possible to determine a consumption account," click OK.   Step 4: Enter the G/L Account, Cost Object, and Delivery Information G/L Account: Enter G/L Account. Use Matchcode (PC: ) if necessary. Cost Center:  Order:   WBS element:   Enter only one cost object. Unloading point: Bldg.-room/phone. Goods recipient: Person to receive goods.   Step 5: Charge Costs to Either One or Multiple Cost Objects To split the cost between  multiple cost objects:   Click the Change Display button. Go to Step 6. To charge the cost   to only one cost object: Click the Repeat acc. ass. on button. Skip to Step 7.   Step 6: Split the Cost Between Multiple Cost Objects 6a) Distribution: 1 - split by quantity 2 - split by percentage 6b) Quantity/Percent: Enter quantity or percent of the purchase charged to the cost object. All other fields: Complete the remaining fields in lines 1, 2, etc. as needed following the instructions in Step 4. Note: Scroll to the right to see all the fields. 6c) Follow the menu path: Edit>>Repeat Acc. Ass. >> Switch on. 6d) Click the Text Overview button.   Step 7: Select the Line Item for Adding Text 7a) Click the selection box next to the line item. 7b) Click the Text Overview button.   Step 8: Complete the Purchase Requisition Texts Screen Item text: Enter information to be printed on the PO. Additional lines are used for more description of the item. Item note: Justification information. Delivery text: Special delivery instructions. To add more text than fits on this screen, follow Step 9. Otherwise, skip to Step 10.   Step 9: Add More Text in the Change Item Text Screen, if needed 9a) Click on the selection box to the left of the item text, item note, or delivery text. 9b) Click on the Long Text button. The Change Item Text Screen is displayed.   9c) Enter more text as needed for each of the three text fields. 9d) Click the Back button. 9e) Click the Back button again from the Purchase Requisition Texts screen. On Windows platform:   Step 10: Complete Next Line Item Create any additional line items by repeating Steps 2-9.   Step 11: Save the Requisition Click the Save button . Note Write down the requisition number that appears in the status bar at the bottom of the screen. top  Copyright 2001 © Massachusetts Institute of Technology SAP for MIT Documentation on the Web Valid From: 02/09/2001