.. Purchasing & Payment Requisitioning in SAP Review/Print a Requisition Contents Overview Find a Requisition Review a Requisition Print a Requisition Find the Purchase Order   (See also: Reports for Purchasing Reports documentation) Overview With the Review/Print Requisition function you can search for, review, and print requisitions. You can also look up the approval status, total dollar value of the requisition, and the cost object and G/L account assignments. Whenever you want to see all the details of a requisition for review on screen or in hard copy, you can use this function. Find a Requisition From SAP User Menu screen: Navigation Path: - User Menu - Role ZMIT - Purchasing - Requisitions - Review/Print req Transaction Code: /nzbp0 You must enter at least a requisition number in the Purchase Requisition field or a plant code in the Plant / Int. Service Provider field. For purchases from external vendors, use plant GPLT. Enter any other criteria for selecting requisitions: the creation date, release date, userid of requisition creator, profit center, or fund center. If you only want to see requisitions that have passed through all levels of approval, check the box next to Only fully released reqs. If you want to print the requisition(s) without displaying them first, check the box next to Print immediately. Otherwise leave the box unchecked. Click the Execute button . SAP displays a list of requisitions that meet your selection criteria. top   Review a Requisition You can review all the details of a requisition, as well as find the release strategy required for a line item and its current release status. To see the details for a requisition, click the magnifying glass with the 'plus' sign to the far right of the requisition line. The Release status field shows the approval level that applies to the line item. In the example above, the approval level is Level 2 (DLC Level 2). The release status of the line item is also shown: = not yet approved = approved If the Release status field does not appear, the line item does not require approvals. It is routed directly to the Procurement Office. To hide the details for the requisition, click magnifying glass with the 'minus' sign to the right of the requisition line.   Note You can dowload the list of requisitions to a spreadsheet using the Save Option. See the instructions in Reports: Reporting Fundamentals: Downloading Reports. top   Print a Requisition Print Immediately 1. Complete the fields on the Review/Print Requisition Initial Screen. 2. To print without displaying requisitions first, check the Print Immediately box. 3. Click the Execute button . SAP prints all requisitions that meet your search criteria. Print After Displaying Requisitions 1. Complete the fields on the Review/Print Requisition Initial Screen. 2. Click the Execute button . 3. The list of requisitions appears. For each requisition you wish to print, check the Selection box to the left of the requisition number. 4. Click the Print Req button. 5. In the Print dialog box, if "Output device" is blank, enter the name of your SAP printer. If "Print Immediately" and "Delete after Print" are not checked, click to check them. Then click the Print button . 6. A dialog box confirms that the print job was executed. Click the Continue button. top   Find the Purchase Order 1. Look up the requisition as described above in Find a Requisition. 2. In the list of requisitions, double-click on the requisition number for your requisition (not the selection box). The Item Overview screen for that requisition appears. 3. Check the Line Item Selection box to select a line item. 4. Follow the menu path: Environment>>Purchase order>>All purchase orders If no purchase order has been created, the message "No suitable purchasing documents found" appears in the status bar at the bottom of the screen. If a purchase order exists, the "Purchase Orders for Purchase Requisition ########## Item 000#0" screen appears. Double click on the purchase order number to see the purchase order. Note You can also use any of the PO Search functions from SAP User Menu screen, navigation path: - User Menu - Role ZMIT - Purchasing... top Copyright 2001 © Massachusetts Institute of Technology SAP for MIT Documentation on the Web Valid From: 02/09/2001