.. Reports Profit Center Volume Report Contents Overview Displaying the Profit Center Volume Report Entering the Fields on the Standard Profit Center Volume Report Entering the Fields on the Custom Profit Center Volume Report Executing the Report Reading the Profit Center Volume Report Using the SAP Report Buttons Printing the Report Saving Report Variants Overview This report shows a summary of the fiscal year-to-date costs for all cost element activity incurred against a profit center group or one or more profit center(s) over a specified fiscal period. You have the option to run a standard or a custom report. The standard report uses the default cost element group CEMIT-8. If you select a custom report, you can choose another cost element group, combine different types of cost objects into one column, change default cost objects, choose a level of cost element detail, and type in new column headings. Note You can choose a cost element group but not an individual cost element. Before you can run this report, you must have profit center-level (departmental-level) reporting authority or above. top   Displaying the Profit Center Volume Report Use the following navigation path from the SAP User Menu screen or type in the transaction code from any screen: Navigation Path: - User Menu - Role ZMIT - Reports - Profit Ctr Reports - Profit Center Volume Transaction Code : /nz46b Result: The Profit Center Volume Report entry screen is displayed. top   Entering the Fields on the Standard Profit Center Volume Report Type in or select one or more of the fields listed in the following table. Remember, more precisely defined reports generally take less time to run. In some fields, you can use the Matchcode (PC: ) search function to find the data you want. (See Getting Started: Matchcodes.) Many fields offer Multiple Selections for entering nonconsecutive numbers or multiple ranges of data. (See Reporting Fundamentals: Selection Options for Setting Report Parameters.) Field Name Description Fiscal period (required) The current fiscal period and year is the default. Type over the default to enter another fiscal period and year. Profit Center Group (Either Profit Center Group or Profit Center is required) Type in or select the profit center group. Before you run the report, you can see all the profit centers listed in a profit center group. For more information on displaying the contents of a profit center group, see Reports: Reporting Fundamentals: Selection Options for Profit Center Groups. Profit Center (Either Profit Center Group or Profit Center is required) Type in or select the profit center. Click the Execute button (F8) to run the report. top   Entering the Fields on the Custom Profit Center Volume Report The customized version of the Profit Center Volume Report allows you to: Run a consolidated report for more than one profit center Choose a different cost element group Change the default ranges for the cost objects Roll up the report to different levels of detail for the cost element group Change the column headings 1. Enter the Fiscal Period field. 2. Enter the Profit Center and/or Profit Center Group field. 3. Click the Structure button. Result: The following screen is displayed. 4. Enter one or more of the following fields. Field Name Description Consolidated report Click in the box to the left of consolidated report to merge data for more than one profit center into a single report. Otherwise, data for each profit center will be listed separately. Type in a report title if desired. Cost element group To change the default cost element group, type in or select another cost element group using the Matchcode button. (The default is CEMIT-8, meaning that it includes all cost elements.) Note You cannot select an individual cost element. For more information on the breakdown of cost element groups, see Reporting Fundamentals: Selection Options for Cost Element Groups. Rollup report to level Type in from 1 - 5 levels of detail for the cost element group (1 is the highest, least detailed view). You can also expand or collapse the cost element levels after the report is run using the Expand and Collapse buttons. Column structure The columns in this report display total revenues and expense amounts by cost element and by cost object type. If you want to keep the default values, your report will include all cost objects for the cost element group and the following cost object types. Default Column Heading Default Cost Objects RESEARCH WBS WBS elements for research accounts. FUNDS WBS Sponsored fund accounts now tracked as WBS elements. FUNDS ORDERS Internal orders for non-sponsor coded funds. COST CENTERS Expenses and/or revenue for the default cost centers. OTHERS All cost objects not selected in other columns. You can type over the default column headings and change the cost object ranges. Make sure the cost object ranges match the cost object type. top Executing the Report Click the Execute button (F8) to run the report. top   Reading the Profit Center Volume Report The following is an example of a report that was run with one profit center. If you run the report on a profit center group or more than one profit center, the profit centers are listed in numerical order. If you run a consolidated report, you can choose a title and the data for all profit centers will be merged. Profit Center Volume Report screen (SEE FULL SCREEN) (Scroll right to see all the columns.) Column Name Description * Asterisks (*) to the right of the cost element indicate the level of detail for the cost element subgroups. The higher the number of asterisks, the more detailed the level. One asterisk means the least detailed view; five asterisks means the most detail. Click on the asterisk to expand or collapse one level. TOTAL Total activity (actual expenses and/or revenue) in the profit center by individual cost element. RESEARCH WBS WBS elements for research accounts. FUNDS WBS Sponsored fund accounts now tracked as WBS elements. FUNDS ORDERS Internal orders for non-sponsor coded funds. COST CENTERS Expenses and/or revenue for the default cost centers. OTHERS All cost objects not in other columns. top   Using the SAP Report Buttons Button Name Function Displays the most detailed view of the cost element group including the individual cost element. From the most compressed (Collapse All) level, you can display cost element levels incrementally by clicking on the Expand button. Allows you to move up to the less detailed view of the cost element hierarchy. Shows the least amount of detail (highest level) for the cost element subgroup; one level of detail. Allows you to download the report to a spreadsheet. For instructions see Reporting Fundamentals: Downloading Reports. (The column headings will not be downloaded.) Reverses the order of detail when the report was first run. For example, if the report shows the totals for the cost element subgroup on the first line, the total line will now be the last line for the subgroup. top   Printing the Report Click the Print button on the Toolbar. Result: The "Print Screen List" window appears. For more information on printing, see Reporting Fundamentals: Printing Reports. top   Saving Report Variants You can create and save variants for this report. For more information on using report variants, see Reporting Fundamentals: Report Variants. top Copyright 2001 © Massachusetts Institute of Technology SAP for MIT Documentation on the Web Valid From: 02/09/2001