.. Reports Cleared Invoices Report Contents Overview Displaying the Cleared Invoices Report Entering the Fields on the Cleared Invoices Report Executing the Report Reading the Cleared Invoices Report Downloading the Report Printing the Report Overview This report shows the date and amount of invoices for sponsored research accounts that have been paid or canceled. The report also shows related invoice information such as customer ID and name, sponsor code, WBS element, contract number and invoice number. You must have either departmental-level authorization or authorization to view specific projects or WBS elements in order to run this report. top Displaying the Cleared Invoices Report Use the following navigation path from the SAP User Menu screen or type in the transaction code from any screen: Navigation Path: - User Menu - Role ZMIT - Reports - Research Reports - Cleared Invoices Transaction Code : /nzpai Result: The "Sponsored Research Cleared Invoices" entry screen is displayed. top Entering the Fields on the Cleared Invoices Report Type in or select one or more of the fields listed in the following table. Remember, more precisely defined reports generally take less time to run. In some fields, you can use the Matchcode (PC: ) search function to find the data you want. (See Getting Started: Matchcodes.) Many fields offer Multiple Selections for entering nonconsecutive numbers or multiple ranges of data. (See Reporting Fundamentals: Selection Options for Setting Report Parameters.) Customers is a required field. Enter either the WBS Elements, Project Numbers, or Profit Centers field to limit your search. The rest of the fields are optional. Field Name Description Customers The customer number is assigned to each sponsor for billing purposes and is based upon the sponsor's address. Accept or change the default values by typing them in or selecting them using the Matchcode button. Sponsor Codes Accept or change the default sponsor codes by typing them in or selecting them using the Matchcode button. WBS Elements Type in or select the WBS element or the range of the WBS elements. Project Numbers Type in or select the project number or range of project numbers. Profit Centers Type in or select the profit center (your department number prefaced by the letter "P" ) or a range of profit centers. Clearing Date   Company code Defaults to CUR. Include Comments? Check this box to display notes and comments written between the sponsor and MIT. Process in background? Select this box to run the report in the background instead of running a long report while you are on-line. You can choose to have the job printed as soon as it is completed, or you can hold the job in the print queue where you can view and print it yourself. Note Please submit only one background report request at a time. Printer Destination (for background jobs) If you are running a background job, type in or select a printer using the Matchcode button. For instructions on finding your printer, see "Finding Your Printer (Standard format)" or "Finding Your Printer (PC optional format)" in Reports: Reporting Fundamentals: SAP User Settings. Send to printer immediately (for background jobs) Click on the radio button if you want to send your report to your selected printer once it is completed. Hold in print queue (for background jobs) Click on the radio button if you want to hold your job in the print queue when it is completed. Then you can print it yourself. For instructions, see Reports: Reporting Fundamentals: Printing Reports: How to Print from the Print Queue. top Executing the Report Click the Execute button (F8) to run the report. top Reading the Cleared Invoices Report Column Name Description Cust. ID The ten-digit number identifying the customer or sponsor used by billing purposes. This number is based on the sponsor's address. Customer Name The name of the customer or sponsor. WBS The WBS element assigned to the research project. Contract Number The contract number of the project that is receiving payments from the sponsor. Spon Cde The unique number assigned by MIT to each sponsor used to track a sponsor regardless of which research projects they're involved in. Invoice The number of the invoice that is due payment. Doc Date The date that the system assigns to the invoice after it is entered into the system. Clear Date Date the payment cleared the system? Amount The amount of the invoice. Also indicated is the status of the invoice (completely paid, mostly paid, cancelled). top Drill down on Payment Info Click on the invoice number to see the accompanying payment information and clearing difference, if any. Downloading the Report For instructions on downloading this report, see Reports: Reporting Fundamentals: Downloading Reports: Using the Save Option. top Printing the Report Click the Print button on the Toolbar to print the report immediately on your default printer; or Follow the menu path: List>>Print to select your printer first. Result: The "Print Screen List" window appears. For more information on printing, see Reports: Reporting Fundamentals: Printing Reports. top Copyright 2001 © Massachusetts Institute of Technology SAP for MIT Documentation on the Web Valid From: 02/23/2001