Issue 1
June 1, 1998
Table of Contents
New/Changed SAP Reports
Documentation on the reports below is in Chapter 8 of the revised Display and Reporting User Guide unless otherwise noted. See the "Documentation Updates" article below for a list of the most recent versions of SAP documents.
Easy Look-up between SAP/Legacy Accounts and Object Codes
A new Convert Legacy Architecture report (/nzact) has been added to facilitate conversion of MIT accounts and object codes to their SAP counterparts. One handy use is to determine whether an MIT fund account is an Internal Order or WBS Element in SAP. (Documented in Journal Voucher Self Study.)
Summary Statement/DTR
The format of these statements has been changed from "portrait" to "landscape" to permit all 7 columns to be printed at one time. Previously, only 4 columns could be printed at a time.
A Supervisor field has been added to the selection criteria screen, permitting searches by Account Supervisor name.
Purchasing Overview Report
An additional version of the Purchasing Overview report (fastpath: /nzbp3) has been added that lets you create a report by cost object. The original report (/nzbp1) lets you create a report by vendor number.
Request for Payment & Travel Payments Reports Consolidated
These two reports have been combined into a single report (/nzbp2) that lets you create reports on a variety of payment transactions: travel, credit card, reimbursements to individuals, and any other payment resulting from submission of a Request for Payment.
New Cost Object Consolidation Report
A new consolidation report (/nzsar) permits you to summarize the activity of many cost objects into a single report.
JV Postings Report
The JV postings report (/nzjvp) is used to print out a hard copy of journal vouchers that have been posted. This is the only way to print a hard copy of a posted SAP journal voucher. This report does not show any journal documents that have been entered into SAP but not yet posted: i.e., parked journal documents or journal documents that have been routed for review prior to posting. A companion report - the Parked JV report - is under development to show these. Documented in the Journal Voucher User's Guide.
Print Purchase Requisition
This new report (/nzbp0) lets you print out a hard copy of an SAP purchase requisition.
New Manual Reservations Report
A new report (/nzmfr) has been added that lets you create reports on manual reservations via a number of criteria: creation date, user id of creator, cost objects, etc. Documented in the Manual Reservations User Guide.
SAP Documentation is on the Web
All SAP user documentation is accessible online: http://web.mit.edu/sapr3
Some documentation--typically Quick Guides and brief writeups--is readable from Netscape, i.e., it is in a web format (HTML). These documents have the familiar characteristics of the web (links to other documents, etc.).
Other documentation--typically longer documents such as User Guides--is published in a format suitable for printing on paper, or viewing on screen in a manner like paging through a printed document. These documents are in a format called "PDF." To view PDF documentation, you need free software called Adobe Acrobat Reader, version 3.0 or later.
If you don't have Acrobat Reader or need a new version, you can download it from a local site at MIT: http://web.mit.edu/is/help/acrobat/reader.html
If you have difficulty downloading or installing Acrobat Reader, send email to saphelp@mit.edu and someone will assist you.
Documentation Updates
The following user documentation has been revised and is available on the web from the SAP on-line support page: http://web.mit.edu/sapr3. All revised SAP documents now contain a document number, the last digits of which are the revision number. If any of the documents you have on hand has no document number, or a lower number than below, please discard it as obsolete, and print a new copy from the web using Acrobat Reader.
|
Title |
Document Number |
|
U-980417-DIS-DP-1.01 | |
|
Q-980310-JVS-DP-X.04 | |
|
U-980512-JVS-SJ-X.05 | |
|
S-980501-JVS-TR-1.01 |
Pilot Departments Only
For Pilot Departments currently doing SAP requisitioning, here is a list of the latest versions of requisitioning documents. Several earlier versions have been distributed since last summer. Please check to see that you have the latest version. These also are printable from the web using Acrobat Reader.
|
Title |
Document Number |
|
Requisitioning in SAP Part I: Create and Display Requisitions |
U-980319-RQ1-PC-X.01 |
|
Requisitioning in SAP Part II: Release, Reject, and Change Requisitions |
U-980319-RQ2-PC-X.01 |
|
Q-980319-REQ-DP-X.01 |
Tip: Work Lost Due to "Timing Out"
After 30 minutes of keyboard inactivity, SAP will log you off. This is an important security feature of SAP that protects your SAP userid from unauthorized use, for example, if you leave your desk without logging off. However, any unsaved work is lost when you are timed out. Therefore, whenever possible, remember to save your work if you are called away from your desk while entering information into SAP.
You can save a work-in-progress journal voucher by parking it before you leave your desk. You can then reopen it for editing, and submit it for posting via the "complete" option. For more information on parking an SAP journal document, see the Journal Voucher User Guide.
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