System Task: Post Travel Cash Advances

Objective

Use this transaction to post cash advances to a traveler for a trip.

Menu Path

From the MIT Travel System Screen, select the path:

Advances >> Cash Advances >> Post Cash Advance

Fast Path
/NZT15

Travel System - Trip Cash Advances Posting Screen

Key Fields (Complete or Review)

Trip Number

Enter the trip number.

(F4) to access a matchcode.

Next Step...

(ENTER) to access the Travel System - Trip Cash Advances Posting Screen (Part 2).

Travel System - Trip Cash Advances Posting Screen

Key Fields (Complete or Review)

Payment Date

Enter the payment date for the cash advance.

(F4) to access a calendar.

Amount

Enter the amount of the cash advance.

Ref.

Enter the reference number for the cash advance.
This will always be the traveler's last name and last 4 digits of the trip number.

Next Step...

(ENTER) to access the Travel System - Trip Cash Advances Posting Screen (Part 3)

Travel System - Trip Cash Advances Posting Screen

Key Fields (Complete or Review)

Gen Led Acc Num

Enter 422065 (Travel Expense and Tickets), the General Ledger Suspense Account.

(F4) to access a matchcode if you wish to post to a different G/L account.

Cost center

Enter the cost center, if required. Otherwise, leave blank.

(F4) to access the full list.

Internal Order Number

Enter the internal order number, if required. Otherwise, leave blank.

(F4) to access the full list.

Project Number

Enter the project number, if required. Otherwise, leave blank.

(F4) to access the full list.

Amount

Enter the amount of the cash advance allocated to this line item.

Next Steps...

 Note: Only one cost center, order, or WBS element (project) can be charged.

(F11) to post the cash advance and return to the Travel System - Trip Cash Advances Posting Screen (Part 1).


Copyright © 1996, Massachusetts Institute of Technology. All rights reserved.