System Task: Display a Travel Cash Advance

Overview

Use this transaction to search for and display a posted cash advance for a trip.

Menu Path

From the MIT Travel System Screen, select the path:

Advances >> Cash Advances >> Display Cash Advance

Fast Path

At the Command Line, enter:

/NFB03

Display Document: Initial Screen

Key Fields (Complete or Review)

Document no.: Enter the document number if known. Otherwise, leave blank.
Company code: Enter CUR for MIT.
Fiscal year: Enter the fiscal year the document was created if known. Otherwise, leave blank.

Note: These fields will default after initial log on.

Next Step...

To search for a document number, click List (F20) to access the Document List Screen.

Document List Screen

Note: This screen displays the fields used to help search for documents online.

Key Fields (Complete or Review)

Company code: Defaults to CUR for MIT.
Document number: Enter a document number or a range of document numbers if known. Otherwise, leave blank.
Fiscal year: Enter the fiscal year or a range of fiscal years for the document if known. Otherwise, leave blank.
Document type: Enter the document type or range of document types if known. Otherwise, leave blank.

(F4) to access the full list.

Posting date: Enter the posting date or range of posting dates for the document if known. Otherwise, leave blank.

(F4) to access the online calendar.

Enter the date the document was entered if known. Otherwise, leave blank.

(F4) to access the online calendar.

Reference number

Enter the reference number or range of reference numbers for the document if known. Otherwise, leave blank.

Reference procedure

Enter the reference procedure or range of reference procedures if known. Otherwise, leave blank.

Reference key

Enter the reference key or range of reference keys if known. Otherwise, leave blank.

Screen Options

To locate documents you created, click the box next to Own documents only.

To search for all documents, leave the box unchecked.

Next Step...

(F8) to access the Document List Screen.

Document List Screen

Note: This screen displays the documents which match the search criteria you entered on the previous screen.

Screen Options

To display document detail, click on a line item, then click Choose (F2) to access the Display Document: Overview Screen.

(F3) to return to the Document List Screen to enter different selection criteria and start a new search if the search did not find the document needed.

Display Document: Overview Screen

Screen Options

To access the Document Header: CUR Company Code Dialog Box, click Document header.

To display a line item, double click the line item to access the Display Document: Line Item Screen.

Note: The account type determines which fields will be displayed.

Document Header: CUR Company Code Dialog Box

Key Fields (Complete or Review)

Doc. header text: Displays the document header text description for the cash advance.
Reference doc.: Displays the traveler's reference document number.

Next Steps...

To return to the Display Document: Overview Screen, click Continue.

(F11) two times to return to the Document List Screen.

Display Document: Line Item Screen

Note: The account type determines which fields will be displayed.

Key Fields (Complete or Review)

Amount: Displays the amount of the cash advance.
Cost center: Displays the cost center.
Sales order: Displays the internal sales order.
WBS element: Displays the WBS element.
Pmnt terms: Displays the payment terms.
Baseline dte: Displays the voucher date.
Pmnt block: Displays the payment block code.
Pmnt method: Displays the payment method.
Pmnt meth. supl.: Displays the payment method supplement code.
Allocation: Displays the allocation for the invoice.
Text: Displays any text description entered for the invoice.

Next Step...

(F11) four times to return to the Display Document: Initial Screen.

Copyright © 1996, Massachusetts Institute of Technology. All rights reserved.