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Reporting: Print All Reporting Help

Print All Reporting Help

Cost Collector Lookup

The Cost Collector Lookup is a Data Warehouse web function. See the Data Warehouse web site for more information.

GL Account Lookup

The GL Account Lookup is a Data Warehouse web function. See the Data Warehouse web site for more information.

Cumulative Account Balance Report

Note: The reporting data is taken from the Data Warehouse and reflects balances as of the close of business on the previous day. This report displays the available balances on Student Group Main Accounts, Reserve Accounts, or Endowment Accounts. For Student Group Funding Accounts, use the Fund Account Balance Report.

Run the Report

1. Click the drop-down arrow to select the cost object from the displayed list. (Only the cost objects you are authorized to use are listed.)

2. Select the calendar month and year using the drop-down arrow on the right.

3. Click Run Report.

Review the Report

If you run the report for a previous month, the balance will be month-end for the selected month. If the report is run during the current month, the balance will be up to and including the current run date.

Note: For revenue, principal, and transfer transactions, credits are displayed as positive numbers; debits are negative numbers (-). For expenses, debits are positive and credits are negative (-).

Report Fields

Category	Type of cumulative balance for the account Note: Principal balances are for student endowment accounts only.
Unexpended	Cumulative revenue and transfers minus cumulative expenses
Commitments	All open commitments on the cost object as of the reporting date
Available Balance	Total amount available for the cost object through the end of the reporting date

Print the Report

Click Print this Page to obtain a hard copy of the report.

Exit the Report

Click New Search to return to the report entry screen, or keep clicking on the browser's Back button to return to the SAPweb Reporting tab.

Commitment Report

Run the Report

1. Click the drop-down arrow to select the cost object from the displayed list. (Only the cost objects you are authorized to use are listed.)

2. Click Run Report.

Review the Report

This report shows all open commitments on a cost object up to and including the last day that the Data Warehouse data is available.

Report Fields

Commitment Category	Type of commitment; purchase order or requisition
Vendor Name	Supplier of the goods or services
Expense Type	Expense categorized under the name of the cost element group or GL account
Document Number	SAP posting document number of the transaction
Document Date	Date expense was posted to the cost object
Amount	Commitment amount

Print the Report

Click Print this Page to obtain a hard copy of the report.

Exit the Report

Click New Search to return to the report entry screen, or keep clicking on the browser's Back button to return to the SAPweb Reporting tab.

Transaction Report

Run the Report

Note: The reporting data is taken from the Data Warehouse and reflects balances as of the close of business on the previous day.

1. Click the drop-down arrow to select the cost object from the displayed list. (Only the cost objects you are authorized to use are listed.)

2. Select the beginning calendar month and year using the drop-down arrow.

3. Select the ending calendar month and year using the drop-down arrow.

4. Select the type of transaction report:

Transaction List -- Lists all monthly transactions for the cost object
Transaction List by Expense Type -- Lists all transactions by transaction type for the cost object

5. Click Run Report.

Review the Transaction List

This report displays all the transactions made against the cost object for the selected reporting period. They are listed in ascending order by date.

Report Fields

Transaction Date	Date the transaction occurred.
Description	Description of the transaction.
Document Number	SAP posting document number of the transaction.
Revenue Amount	Amount of revenue generated for the cost object.
Expense Amount	Amount charged to cost object.

Review the Transaction List by Expense Type

This report shows all the transactions charged to the cost object within the reporting period and grouped by expense type.

Report Fields

(Type of expense)	Cost element group name such as "Publicity."
Document Date	Date the transaction was posted to the cost object.
Description	Description of the transaction.
Document Number	SAP posting document number of the transaction.
Amount	Amount of transaction.

Print the Report

Click Print this Page to obtain a hard copy of the report.

Exit the Report

Click New Search to return to the report entry screen, or keep clicking on the Back button to return to the SAPweb Reporting tab.

Fund Account Balance Report

Note: The reporting data is taken from the Data Warehouse and reflects balances as of the close of business on the previous day. If you run the report for a previous month, the balance will be month-end for the selected month. If the report is run during the current month, the balance will be up to and including the current run date.

Use this report for Student Group Funding Accounts. For Student Group Main, Reserve, or Endowment Accounts, use the Cumulative Main Account Balance Report.

Run the Report

1. Click the drop-down arrow to select the cost object from the displayed list. (Only the cost objects you are authorized to use are listed.)

2. Click the drop-down arrow to select the calendar month and year.

3. Click Run Report.

Review the Report

Report Fields

Description	Cost element group and subgroup names
Budget	Budget amounts from SAP plan version U000 for the selected reporting period
Expenses	Total expenses for the expense type. Click on the amount for a list of transactions for the expense type.
Unexpended	Difference between the Budget and Expenses columns
Commitment	All open commitments made against the cost object through the end of the reporting period. Click on the amount to display a detailed list of commitments.
Uncommitted	Difference between the Unexpended and Commitment columns

Print the Report

Click Print this Page to obtain a hard copy of the report.

Exit the Report

Click New Search to return to the report entry screen, or keep clicking on the browser's Back button to return to the SAPweb Reporting tab.