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SAPweb Help > VIP Procurement Card > VIP Procurement Card Details

VIP Procurement Card Details Screen

In the VIP Procurement Card Details screen you can review information about each line item of the credit card transaction. If the transaction has not been posted to the system, you can:

  1. Split the charge between more than one G/L account or cost object.
  2. Enter detailed description text about the the transaction.
  3. Post the transaction.

NOTE: After a transaction has been posted, it can no longer be edited. At this point, all fields are for display only.

Review Transactions
Change and Post Transactions

REVIEW TRANSACTIONS

You can change the G/L account, cost object, debit amount, or transaction notes. All other fields are for display only.

FIELDS ON THE SCREEN

Company Code:

Company code the transaction was assigned to.

Document Date:

Date the transaction occurred.

Document Type:

Identifies the type of document created.
SC = credit card transaction

Posting Date:

Date transaction was posted.

Document Number:

Document number assigned to the credit card transaction.

Reference:

Text referring to the credit cardholder who made the transaction.

Posting Period:

Fiscal period in which the charge was created.

Header Text:

Reference text.

Fiscal Year:

Fiscal year that the credit card transaction was created.

#

Indicates the line item of the transaction.

G/L Account:

G/L account the cost is assigned to. You can look up a G/L account if you don't know the account number. This field can be changed if needed.

Cost Object:

Cost object (cost center, internal order, or WBS element) the cost is charged to. This field can be changed if needed.

Line item text:

Description about the charge.

Debit Amount:

Amount charged to the credit card. This field can be changed.

Credit Amount:

Amount credited to the credit card.

VIP Card Transaction Notes:

Field for entering a description of the transaction. This field can be edited.

CHANGE AND POST TRANSACTIONS

  1. Enter the correct G/L account in the G/L account column. If you want to enter additional G/L accounts, type them in the lines beneath the first G/L account. You can look up a G/L account if you don't know the account number.

  2. Enter the correct cost object in the Cost Object column. If you want to split the charge, enter additional cost objects in the lines beneath the first cost object.

  3. Change the debit amount for each line item if you are splitting charges. Make sure the total debits for the entire transaction match the credit amount.

  4. Type in an explanation for the charge in the VIP Card Transaction Notes box on the bottom left of the screen.

    NOTE: Scroll to the top before entering the text.

  5. Click the Check button to verify your changes.

  6. If the check was successful, click the Post button to post the transaction.

  7. Click the VIP Card Inbox button to return to the Inbox. The transaction will disappear from your Inbox.

If errors are found:

An error message will appear on the top left over the VIP Card Inbox button. Correct the error and post the transaction.

If the transaction posted successfully:

The message, "Document ########## successfully posted" appears on the top left over the VIP Card Inbox button.


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