What is Email Event Notification?

SAP Email Event Notification is an optional service to which you can subscribe. With this service, you can receive email messages notifying you of changes to the status of SAP documents you have created. For example, you could receive notification when a purchase order is created for your requisition, or when your journal voucher is approved. You can subscribe to email event notification for one or more of the following events:

• A requisition is approved
• A requisition is rejected
• A purchase order is created from your requisition
• A journal voucher is approved
• A journal voucher is rejected
• A requisition needs approval

Who Can Use It?

How Do I Subscribe?

1. Go to the SAP Email Event Notification Preferences web page. You may need to provide your web certificate password.
   
   Tip: To prevent repeated requests for your web certificate:
   
   a) Click on the Security button on the Netscape toolbar.
   b) Click on "Navigator" on the left.
   c) Under "Certificate to identify you to a web site:" select your own personal certificate.
   d) Click OK.
    
2. Click the checkbox next to each event for which you want email notification. You can select as many events as you need.
    
3. Click the SUBMIT button.
   
   Important: For requisitions, you will receive an email for each line item when it is approved, rejected, or needs approval.
    
4. A second Netscape window appears, confirming the events you have selected.

What Happens After I Subscribe?

Shortly after you submit your email notification request, you will begin receiving an email for each requisition line item and journal voucher that you submit for approval.

You will receive another email if the requisition line item or journal voucher is approved/rejected and when the requisition is made into a purchase order. Go into your Workflow Inbox to review the status and to change and resubmit the requisition or journal voucher if necessary.

Requisition approvers who have subscribed to the service will receive email notification for requisitions awaiting their approval.

NOTE: An approver may receive email notification of a requisition awaiting approval, and not find the requisition in the Workflow Inbox. This happens when another approver has already reserved that requisition and taken it out of workflow.

How Do I Turn Event Email Notification Off?

1. Go to the SAP Email Event Notification Preferences web page.
2. Select or deselect options by clicking the checkboxes next to each event option.
3. Click the SUBMIT button.
4. A second Netscape window shows your changed subscriptions.
   
   NOTE: Your changes will take effect shortly after the 11am and 3pm data feeds.