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Expiring Document Notification

MIT Administrators > Expiring Document Notification

The International Scholars Office (ISchO) runs an "expiring document" report at the end of every month. This report lists international scholars whose visa document (work permission) or MIT appointment (whichever is earlier) will expire or end in four months time. The scholar data is sorted by visa type and then merged with a document template to create the memos that are mailed to the ISchO's contacts in MIT departments, laboratories, and centers. The ISchO refers to these memos as "ticklers."

Receipt of a tickler is a signal that either the department or the scholar needs to act soon. What needs to be done, and who needs to do it, is always described in the tickler. The tickler is sent out four months in advance because certain actions may take a long time to complete. Please call the ISchO if you ever desire clarification about a particular tickler, or have questions about how to proceed.

The tickler almost always needs to be completed and returned promptly to the ISchO. The ISchO uses ticklers to commence any immigration-related work on behalf of the scholar and MIT Department. The ISchO also uses ticklers to record scholar appointment extensions, terminations, and visa changes in the office database. Prompt return of a tickler is critical. The ISchO will send out ticklers that have "final notice" on top when the department did not return a tickler within two months.

Occasionally, a "final" notice may be generated for a scholar whose tickler has already been returned. This usually happens when either a tickler is returned toward the end of the month and there is not enough time to update the scholar's record before the expiring document report is run, or when a tickler is returned but the scholar's situation remains unresolved.

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Last Updated: August 2001

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