The name of the organization is The Society Of Hispanic Professional
Engineers, Massachusetts Institute Of Technology Student Chapter.
Henceforth, the organization shall be referred to as "MIT SHPE".
back to top
- Promote the advancement of Hispanic engineers and scientists
in education and in future employment.
- Improve the retention and enrollment of Hispanic students in
engineering and science.
- Develop and participate in programs with the university and
industry which benefit students seeking technical and science
- Provide a forum for the exchange of information pertinent to
the development of future Hispanic professionals.
- Develop opportunities in the local Hispanic community.
back to top
SECTION I: AFFILIATION
MIT SHPE is a not-for-profit organization affiliated with the
Society of Hispanic Professional Engineers, Inc. (SHPE Inc). MIT
SHPE possesses the right to adopt its own rules and regulations.
SECTION II: NON-DISCRIMINATION
No person shall be denied membership in MIT SHPE because of race,
color, sex, disability, nationality, religious affiliation, sexual
orientation, or course of study, even though the name "Society of
Hispanic Professional Engineers" was chosen.
back to top
- College students pursuing a degree in any course of study are
eligible for membership.
- Active Members are those members that:
- A. Attend no less than 60% of the general meetings, from
the time they attend their first meeting.
- B. Pay the dues established by MIT SHPE.
- C. Take active part in SHPE sponsored activities and committees,
as specified in a policy developed by the Board at the beginning
of each academic year.
back to top
The MIT SHPE Board (Board) consists of the President, Vice-President,
Secretary, Treasurer, Regional Representative, MIT Corporate/Administrative
Liaison, Student Activities Liaison, Community Service Coordinator,
Fundraising Coordinator, and Information Resources Coordinator.
The order of succession for officers is as follows: President, Vice-President,
The MIT SHPE Board shall decide how to implement the purpose and
objectives of MIT SHPE, and ensure a timely implementation. The
Board shall submit votes for regional and national offices, and
for any other issues for which MIT SHPE is eligible to vote. At
the beginning of the semester, the Board shall produce an Active
Member policy, as per Article IV, Section 2, part C. The Board shall
assist the Activities Coordinator with the preparation of the SHPE
Each officer shall prepare a list of goals within the first two
weeks of each semester. Officers shall report their activities at
each Board Meeting.
Board meetings shall take place prior to general meetings. At
the beginning of the semester, the board shall choose the date,
time, and location of Board meetings in a manner that accommodates
the needs of all of the officers.
Board members must ensure that their duties are carried out at
all times. Board members are ultimately responsible to the membership.
SECTION I: PRESIDENT
The President shall represent MIT SHPE as the chapter's official
spokesperson, and shall oversee all MIT SHPE functions and activities.
The president shall oversee the officers and MIT SHPE's day-to-day
affairs. The president shall serve as the liaison for the Association
of Student Activities (ASA) as well as be responsible for compiling
the SHPE agenda for board meetings.
SECTION II: VICE-PRESIDENT
The Vice-President shall assist the President in all MIT SHPE
business, and shall act as President Pro Tempore in the latter's
absence. The Vice-President shall be designated the MIT Career Fair
Co-Chairperson and SHPE Career Fair Committee Chairperson. The Vice-President
shall be responsible for the preparation of the Mid-Year Report
and the End-of-Year Report that are submitted to SHPE, Inc. The
Vice-President shall serve as the Head Committee Chairperson and
shall be responsible for ensuring that each of the established committees
is fulfilling its responsibilities.
SECTION III: SECRETARY
The Secretary shall scribe the minutes of each MIT SHPE meeting
and publicly post them within one week of said meeting. The Secretary
shall compile the SHPE agenda for general meetings. The Secretary
shall register the organization with the Undergraduate Association
each academic year. The Secretary shall compile and distribute the
student chapter directory. The Secretary shall record the attendance
of members at meetings, and shall be responsible for tallying the
votes during elections and any other time the Board or the chapter
votes. The Secretary shall maintain MIT SHPE resources on the campus
computer network, including the mailing lists and the SHPE locker.
The Secretary shall ensure proper communication between the MIT
Administrative Liaison, the Corporate Liaison, and the Student Activities
Liaison. The Secretary shall reserve meeting rooms for the academic
school year and shall be responsible for keeping track of points
earned by members.
SECTION IV: TREASURER
The Treasurer shall maintain books and records of all monies received
or disbursed by MIT SHPE. The Treasurer must approve all MIT SHPE
expenditures, and shall provide reimbursements in a timely manner.
The Treasurer shall coordinate the preparation of a yearly budget
for approval by the Board. The Treasurer shall keep records of members
who have paid their dues. The Treasurer shall make monthly reports
listing all MIT SHPE transactions, liabilities and assets to the
Board. The Treasurer shall prepare thank-you letters to organizations
that provide unsolicited, general funds or assistance to MIT SHPE.
The Treasurer shall prepare a funding request to the Undergraduate
Association Finance Board each semester. The Treasurer also will
request ACE funding from SHPE National each year.
SECTION V: REGIONAL REPRESENTATIVE
The Regional Representative shall be a spokesperson for MIT SHPE
and shall serve as a liaison between other SHPE chapters and MIT
SHPE. The Regional Representative shall maintain constant contact
with Professional Chapters in the area, the Regional Student Representative,
Sub-Regional Representative and the National Student Representative.
The Regional Representative shall be responsible for maintaining
an accurate directory of all SHPE chapters in the region, including
pending chapters and groups interested in forming new chapters.
The Regional Representative shall promote attendance and organize
travel to regional and national events, such as conferences. The
Regional Representative shall announce regional and national events
and information to the membership, and shall be responsible for
obtaining copies of Regional and National SHPE Newsletters for MIT
SHPE. The Regional Representative shall be responsible for updating
MIT-SHPE on the MySHPE website.
SECTION VI: CORPORATE/ ADMINISTRATIVE LIAISON
The Corporate Liaison shall be a spokesperson for MIT SHPE to
corporations and other commercial organizations and to the MIT academic
and other administrative offices. The Corporate/ Administrative
Liaison shall maintain regular and frequent contact with the Office
of Minority Education and the Career Services Office. The Corporate/
Administrative Liaison shall distribute and disseminate information
pertinent to the SHPE membership such as job opportunities, UROPs
and scholarships. The Corporate/ Administrative Liaison shall also
serve as MIT SHPE's representative to IACME, and shall prepare a
written and oral report for each of the semesterly IACME gatherings
at MIT. The Corporate Liaison shall coordinate workshops sponsored
by commercial organizations, fill out company surveys and maintain
a record of contacts.
SECTION VII: STUDENT ACTIVITIES LIAISON
The Student Activities Liaison shall be a spokesperson for MIT
SHPE to student groups, organizations, and activities. The Student
Activities Liaison shall coordinate events between MIT SHPE and
MIT groups, organizations and activities. The Student Activities
Liaison shall organize activities and prepare information for the
aggressive recruitment of new members. The Student Activities Liaison
shall coordinate MIT SHPE sponsored activities for Hispanic Month,
Minority Spring Weekend, Activity and Prefrosh Midways, and other
activities at which student groups are eligible to participate.
The Student Activities Liaison shall keep the membership informed
of social, cultural, academic, or any other extracurricular activity
of interest going on in MIT and/or the Boston area. The Student
Activities Liaison shall also be responsible for the timely distribution
of documents pertinent to the organization such as newsletters,
flyers, email and phone calls. The Student Activities Liaison shall
serve as the head of the Activities Committee. The Student Activities
Liaison shall coordinate all food for meetings and events.
SECTION VII: HISPANIC ISSUES LIAISON
The Hispanic Issues Liaison shall be a spokesperson for MIT SHPE
to student groups, organizations, and activities. The Student Activities
Liaison shall coordinate events between MIT SHPE and MIT groups,
organizations, and activities. The Hispanic Issues Liaison shall
coordinate MIT SHPE sponsored activities for Mes Latino. The Hispanic
Issues Liaison shall also be responsible of compiling and distributing
the SHPE calendar of events for each semester and shall represent
SHPE in the Office of Minority Education Student Advisory Council
SECTION VIII: COMMUNITY SERVICE COORDINATOR
The Community Service Coordinator shall promote the educational,
cultural, and professional advancement of Hispanics in the Boston/Cambridge
area. The Community Service Coordinator shall coordinate activities
between MIT SHPE members and existing community service organizations.
The Community Service Coordinator shall serve as the head of the
Community Service Committee.
SECTION IX: FUNDRAISING COORDINATOR
The Fundraising Coordinator shall prepare funding requests and
proposals for MIT SHPE activities and events. The Fundraising Coordinator
shall approve all funding requests and proposals submitted on behalf
of MIT SHPE, or related to MIT SHPE. The Fundraising Coordinator
shall maintain records of all funding requests and proposals, and
their outcomes. The Fundraising Coordinator shall ensure that thank-you
letters are sent to organizations providing funds or services to
MIT SHPE or its members as a result of a proposal or request. The
Fundraising Coordinator shall ensure compliance with any conditions
under which funds or services are provided. The Fundraising Coordinator
shall serve as the head of the Fundraising Committee.
SECTION X: INFORMATION RESOURCES COORDINATOR
The Information Resources Coordinator shall be responsible disseminating
information pertinent to MIT SHPE. The Information Resources Coordinator
shall receive said information from other officers and from members.
The Information Resources Coordinator shall compile two editions
of the MIT SHPE Newsletter each semester, and shall solicit articles
for the newsletter. The Information Resources Coordinator shall
compile an edition of the SHPE Update for each general meeting.
The Information Resources Coordinator shall submit articles to other
publications, such as the OME Spirit and the SHPE Regional and National
Newsletters. The Information Resources Coordinator shall submit
a photograph of MIT SHPE to the MIT Yearbook Staff. The Information
Resources Coordinator shall serve as the head of the Information
Resources Committee. The main responsibility of the Information
Resources Coordinator is serving as webmaster of MIT-SHPE.
back to top
SECTION I: QUORUM
A quorum shall consist of two-thirds of the officers and two-thirds
of the active membership.
SECTION II: BOARD MEETINGS
MIT SHPE active members may attend Board meetings. The time and
location of the Board meetings shall be announced to the general
SECTION III: GENERAL MEETINGS General membership meetings
shall be held approximately once every two weeks. The SHPE calendar
shall list the scheduled general meetings.
back to top
SECTION I: NOMINATIONS
- A. Only Active Members in good academic standing are eligible
to be nominated for office.
- B. Nominations shall take place at the second to last scheduled
meeting. Nominations may also be submitted, in writing, to the
Secretary two days prior to the nominations meeting.
- C. In order to be considered, nominations must be seconded.
- D. Nominations for President shall be held first, followed
by nominations for the other offices, in the order listed in Article
V of this constitution.
SECTION II: VOTING
- A. Annual elections shall take place during the last scheduled
meeting of the academic year.
- B. Only Active Members are eligible to vote.
- C. Elections may be held only in the presence of a Quorum of
members. If a Quorum is not present at the elections meeting,
elections shall be held before the end of the semester at an emergency
- D. An absentee vote shall be accepted if submitted in a sealed
and signed envelope to the Secretary prior to the elections.
- E. Voting shall be by secret ballot, and a plurality of votes
shall constitute a win. The Secretary shall tally the votes and
disclose the winner.
SECTION III: INSTALLATION OF OFFICERS
- A. Newly elected officers shall assume office as soon as they
have been successfully installed.
- B. Officers shall be installed no later than the end of the
- C. Installation shall take place upon completion of the Officer
in Training Workshop. Both the outgoing and newly elected officers
shall attend this workshop. In the course of this workshop, newly
elected officers shall be briefed on their duties and responsibilities,
and shall be given materials and documents relevant to their office.
- D. The outgoing president shall install the newly elected president.
The newly installed president shall then the install the other
officers, in the order listed in Article V.
back to top
SECTION I: RESIGNATIONS
- A. An officer wishing to resign shall submit a letter of resignation
to the President or Vice-President at least two weeks prior to
the date of intended resignation.
- B. The resignation shall be presented at the subsequent board
meeting. After discussion amongst the Board, the letter of resignation
shall be read before the general membership.
- i. For any of the following offices, President, Vice-President,
or Secretary, the vacancy shall be filled by order of succession,
as defined in Article V. If the next officer in line is unable
to succeed the vacancy shall be filled as follows: a) The
positions of President and Vice-President must be filled by
a current board member at the board meeting in which the resignation
is made known. b) The positions of Secretary and Treasurer
may be opened up to the general membership at the next general
meeting, but should be temporarily filled by a current member
of the board until the new election is held.
- ii. For any of the offices not mentioned in part i, nominations
shall be accepted, as per Article VII, Section 1, at the general
meeting. Elections shall be held, as per Article VII, Section
2, at the same general meeting.
SECTION II: REMOVAL FROM OFFICE
- A. When any member feels that an officer is not fulfilling
their duty, the following steps will be taken:
- The officer in question shall meet with the member within
seven days after the member contacts the officer. At the meeting,
both the officer and the member shall make a sincere effort
at resolving the situation. If either the member or officer
do not agree on a resolution at said meeting, the action in
Step 2 shall be taken.
- The member shall present the matter to the President, or
to the Vice-President if the President is the officer in question.
The President or Vice-President and the member shall meet
within seven days after the member speaks with them. At said
meeting, the President or Vice-President, and said member,
will make a sincere effort to resolve the matter. If either
the member or the President or Vice-President do not agree
on a resolution at said meeting, the action in Step 3 shall
- The matter shall be placed on the agenda for discussion
at the next Board meeting. The Board shall make a sincere
effort to resolve the situation, possibly by assigning another
officer to assist the officer in question with their duties
and responsibilities. The Board must take action within seven
days of said Board meeting. If either the Board or the member
do not agree on a resolution at said Board meeting, the action
in Step 4 shall be taken.
- At the next Board meeting, the Board shall decide whether
to remove the officer in question from office by a secret-ballot
vote. If two-thirds of the Board members are in favor of removal,
the officer will be removed from office, and the office will
be filled as per Section I, Part B. If the Board does not
remove the officer, the action in Step 5 shall be taken.
- A resolution shall be chosen via arbitration. The arbitrator
shall be MIT SHPE's MIT sponsor, or any unbiased individual
agreed upon by both the member and the officer in question.
Arbitration will taken place within ten days of the last Board
meeting, or at the earliest possible time that the arbitrator
is available. The arbitrator's decision shall be final.
back to top
- Proposed amendments must be submitted in writing to the Board.
In order to be considered by the general membership, the amendment
must either be passed by the Board, or must be endorsed by twenty
percent (20%) of the active membership. The Board will review
the amendment at the next Board Meeting. The proposed amendment
will be subsequently presented to the membership at the next general
meeting. A three-fourths majority of the active membership is
required to amend the constitution.
- The MIT SHPE Chapter agrees to abide by the rules and regulations
of the Association of Student Activities (ASA). This constitution,
amendments to it, and the by-laws of this organization shall be
subject to review by the ASA Executive Committee to ensure that
they are in accordance with the aforementioned rules and regulations.
back to top
This Constitution will be ratified by a two-thirds majority of
the active membership present at the designated Constitutional general
Back to top