| Types
of Events
Events with Alcohol
In order for a student group, residence hall, or FSILG to serve
alcohol at an event, they must obtain permission from the Student
Life Programs staff. MIT policy prohibits Institute funds from
being used to pay directly for alcohol. This includes student
organization funds, house taxes, and funds collected at the
door or in advance of the event.
Serving Alcohol
ALL Institute events, whether on or off campus, where alcohol
will be served must be registered through the event registration
process. Step 3 of Event Registration requires that groups interested
in serving alcohol at their event obtain permission to do so.
If alcohol will be served, we encourage you to allow an extra
week of planning time to obtain the proper approvals.
Note: Policies and procedures related to serving alcohol continue
to change. Student groups should check with staff in the Office
of Student Life Programs.
For student groups to obtain approval to serve alcohol, they
MUST first submit an Alcohol Proposal Form (PDF).
If your group is an FSILG holding an event with alcohol in
an FSILG facility,
Interfraternity Council (IFC) policy requires you to register
your event (IFC Registration
Forms are available at the IFC website). In addition,
the FSILG hosts are required to meet with a member of the FSILG
staff in W20-549. Also see Alcohol Policies for
more information on party guidelines.
For Student Groups
The Event Host MUST also read and sign the Alcohol Guidelines
Form (see Alcohol Guidelines PDF). The guidelines listed must
be reviewed and agreed upon by all groups interested in serving
alcohol as part of the Event Registration process. By signing
the Guidelines Form, the Event Host also confirms that the Guidelines
will be reviewed with all purchasers/servers/monitors of alcohol.
At all events, a server/monitor is required to monitor the
distribution and consumption of the alcohol. Alcohol must be
monitored at all times. Host must monitor the distribution of
alcohol throughout the event. Proof of age must be checked at
all entrances to an event. Guests must wear a wristband or other
non-duplicable proof of legal drinking age. Proof of age should
be checked again when alcohol is served. Hosts are required
to attach the bands for the guests. Hosts of events in Graduate
Residences with fewer than 50 guests should meet with a member
of the SLP staff to create a plan to confirm age of invited
guests.
Events with alcohol in campus spaces
To begin the approval process, the event host must complete
the appropriate Alcohol Proposal Form, attach it to
an Event Registration form (found in W20-549), and submit it
to SLP. It is suggested that a student group meet with a member
of the SLP staff to discuss alcohol protocol prior to submitting
a proposal. Depending on where your event is held, the process
for serving alcohol varies.
For more information see Planning
Events: Event Registration
MIT’s Restrictions on the Use
of Institute Funds
It is prohibited to use Institute Funds to purchase alcohol.
In the case of events sponsored by academic departments, labs,
and centers, or by administrative units, this prohibition may
be waived with the approval of the relevant dean, vice president,
or other senior officer, based on a determination that the requirements
for serving alcohol at events are understood and will be observed.
The prohibition may not be waived when the sponsoring organization
is student-run, however, moneys from student-run organizations
may be used to hire bonded bartenders and/or party monitors.
The “Event Host” is a
member of the sponsoring organization who is responsible for
the event and plans to be present at the event for its duration.
For events with alcohol, the Event Host must be 21 or older
and may not consume alcohol during the event.
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