Graduate Aid Redesign Project
Course 15 Meeting (02/08/2000)

Course 15: GARP Project Team Meeting Notes

Attendees:

1. Joe Beauregard
2. Shawn Dunn
3. Maria Fernandez
4. Leo Larson
5. Tammy Santora

Agenda:

The meeting goal was to discuss the business process by which Course 15 decides and processes student funding in the form of FE, RA and TA.

Sloan is one of the schools at MIT that processes the highest volume of TA’s. The Dean’s Office provides each academic area (BPS, EFA and MS) a base allocation, which is then distributed among the subjects taught by each area. The allocation per subject is based on the following data:

1. Subject enrollment (by section)
2. Historical data (enrollment and previous TA allocations)
3. Subjective information (course load)

In addition to this information, Sloan needs additional data to facilitate their reporting needs:

1. Subject enrollment (by section) and by student profile (student’s whose primary, secondary or tertiary course of registration is Course 15.
2. Detail of TA appointments by Academic Area; since the TA allocation is distributed by Academic Area and by sub-group, the Finance and Administration Team is required to provide a variance report at this level of detail.
3. Even though this request is out of this project’s scope, it would be nice if one area of the system captured thesis-related information such as: thesis submission date, thesis supervisor, for other departments à does it entitle a stipend raise?

Capturing this information is critical for Sloan’s operation. This department is constantly required to provide variance reports that require including the level of detail provided above.

Pie in the Sky: (Maria’s thoughts)

• Get a better understanding on how the subfund process works and figure out if it would be useful to Sloan’s fellowship award process.

Date last modified: 2/9/2000 by the GARP Team