| Name
Changes, Gender Changes, and MIT ID Cards
If you are a member of the MIT community and have
gone through the process of a name change and/or gender reassignment,
you can follow the steps outlined below in order to change your
that information within the MIT system. The process is different
for students, alumni, and employees, so please click on the appropriate
link for directions.
If you have any questions or concerns about any of the policies
listed below, feel free to contact the appropriate offices and/or
contact the Trans Issues Group.
Students | Alumni
| Employees
STUDENTS
Students (Graduate and Undergraduate): Name change
In order to change your name on your official MIT records, you first
need to have completed a legal name change process. After completing
a legal name change, the student should visit the Registrar's Office
and fill out a "Legal Change of Name" form. The student
must also supply a photocopy of the court document authorizing the
change. Once the name change is complete within the Registrar's
system, the name will automatically be changed with the MIT Card
Office (who distributes student IDs) and other related student life
offices. The only exception to this is the Payroll Office, which
maintains an independent system. The student should contact the
Student Employment Office, who can assist with contacting the Payroll
Office in order to have their name changed in that system.
Students (Graduate and Undergraduate): Gender change
This section will be updated with new information in May of 2006.
Registrar: http://web.mit.edu/registrar/
Student Employment Office: http://web.mit.edu/seo/
Changing your MIT ID Card
Students (Graduate and Undergraduate)
This section will be updated with new information in August of 2006.
MIT ID cards do not list a person’s gender anywhere on the
card.
MIT Card Office: http://web.mit.edu/mitcard/
Campus Location: W20-021
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ALUMNI
Alumni: Name and gender change
Generally speaking, MIT does not usually change the name on a student's
record once they have graduated. However, if you have changed your
name due to gender reassignment, MIT makes an exception to the rule.
Alums who have changed their name due to a gender change should
write to or visit the Registrar's Office and provide a certified
photocopy of a doctor's certificate of surgical gender reassignment
along with a photocopy of the court documents approving a change
of name. The name and gender on their record will then be amended.
Alumni should also contact the Alumni Association in order to change
their name and/or gender, as they maintain a separate database from
the Registrar. The Alumni Association requires a copy of the legal
name change form or some other official documentation showing the
new name and/or gender (such as an amended drivers license). The
Alumni Association database is used for MIT-related mailings such
as Technology Review, MIT Club, donor campaigns, and reunion/activity-related
events. Once you have changed your gender/name within the Alumni
Association’s databases, you should see the change reflected
on MIT-related mailings, as well as on the MIT Alumni web site.
Registrar: http://web.mit.edu/registrar/
Alumni Association: http://alum.mit.edu/index.html
Changing your MIT ID Card
For Alumni, the MIT Card Office uses the name as provided in the
Alumni Association database. Therefore, in order to change your
name on your ID card, you must first complete a legal name change
process and then change your name with the Alumni Association as
described above. Once that process is complete, you may simply visit
the MIT Card Office and obtain your new ID.
MIT ID cards do not list a person’s gender anywhere on the
card.
MIT Card Office: http://web.mit.edu/mitcard/
Campus Location: W20-021
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EMPLOYEES
Support Staff/Staff/Faculty: Name Change
In order to change your name on your employee records, you must
first complete a legal name change process. Once this has been completed,
the staff member should obtain an employee name change form through
the Human Resources Office (this form can be downloaded from their
web site at http://web.mit.edu/hr/empservices/name_change.html).
This form should be completed and returned to the HR-Payroll Service
Center, E19-429, with a copy of your new social security card.
After the above documentation has been received by the Service
Center, a
notification of the name change will be sent to: Human Resources
(including the HR-Payroll Service Center and the Benefits Office),
the Payroll Office, the Medical Department, the employee’s
Medical and Retirement Benefits Carriers (including health insurance
companies and investment accounts such as 401(k), etc.) The MIT
Credit Union is not included in this list, and must be contacted
directly with name changes.
Support Staff/Staff/Faculty: Gender Change
Changing your gender marker within the MIT system is quite simple:
an employee simply needs to log in to Employee Self Service on the
web at http://web.mit.edu/sapwebss/PS1/home.shtml,
and in the section labeled web at http://web.mit.edu/sapwebss/PS1/home.shtml,
and in the section labeled “Ethnic Origin/Gender/Veteran Status”
click either male or female. Employees should be aware that when
they change their gender marker through Employee Self Service, that
this data is then fed to related outside sources such as health
insurance companies and investment accounts. Therefore, if you have
some concern about maintaining your former gender marker on your
health insurance (which is a concern for some trans people), you
should be aware of this effect.
Human Resources at MIT: http://web.mit.edu/hr/
HR-Payroll Service Center Campus Location: E19-429
Individuals may also contact their department’s HR Officer
Directly.
Changing your MIT ID Card: Support Staff/Staff/Faculty
This section will be updated with new information in August of 2006.
MIT ID cards do not list a person’s gender anywhere on the
card.
MIT Card Office: http://web.mit.edu/mitcard/
Campus Location: W20-021
Changing your MIT ID Card: Spouses, Partners, Contractors,
Vendors and Others
For spouses, partners, contractors, vendors and all others, the
MIT Card Office determines what the appropriate name on the card
should be. As a general rule, they follow the name data as provided
on the form of photo ID that the person provides (driver's license,
passport, etc.).
MIT Card Office: http://web.mit.edu/mitcard/
Campus Location: W20-021
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