UA Executive Meeting
Minutes from September 23, 2009

1 Call to Order
	The meeting was called to order at 7:00 pm.

2 Budget Task Force Update
	Not meeting with Deans tonight, administrators schedules got crossed. Meeting will occur October 5 at 7:30 pm in W20-400. This is before the Special Budgetary Session of Senate.
	The coordinating committee wants UA feedback by "mid-October." Later this month, we will be writing position statements.

3 Committee on Alumni Relations
	Tapped to replace Resource Development in the Fall.
	Adnan Esmail '10 will be the chair. He's done a lot of work already and wrote the seven-page proposal for it.
	Great connection with Alumni Association. Will also be a connection with past UA members.
	Major Foci for the fall:
		Build support among Deans
		Build a strong committee
		Work on existing programs with the Alumni Association
		Work on establishing UA Alumni connection
		
4 Elections
	Voting is pushed back until 12:01 am Saturday morning. Encourage write-ins in dorms without candidates.
	
5 Why UA?
	Why are we here?
	What can Mike and Maggie do to help me get the most out of this experience?
		Office hours
		How to be a committee chair guide
		Possible leadership day
	Why am I here?
		Great opportunity to work on communication
		Need something outside of school
		Like to complain and like to do something about it
		MIT students need a better life
	
6 Student Engagement Committee/CJAC
	6.1 SEC
		New name for the Task Force on Student Engagement
		We'd like to see more consistent undergraduate representation to happen, so undergraduate representation on agenda, attempt amicable. Martin (a former UAP) fought very hard for it to be all-UA, and this is probably part of the reason why.
		Worst case: Senate holds the power to remove.
		We can turn last year's resolution into the bill.
		The fourth floating seat was proposed in an intentionally vague manner so that it could be on a meeting-by-meeting basis.
		Consensus is Exec believes we should push for this.

	6.2 CJAC
		Idea oated to have the CJAC issue this year be to "centralize undergraduate student government."
		Not in favor of this because it won't affect most of CJAC (such as the grad students); also, there seem to be more relevant and pertinent issues.
		Other ideas for issues: housing renovations/deferred maintenance, zeroing in on how funding works for student groups, finding/creating student group space, restructuring the careers office? We want whatever this issue becomes to be something we can use in the next year.
	
7 CAC Advisory Board
	"The Board provides feedback on policy and program development as well as suggestions for new and improved services and amenities that the CAC could provide for the community. The Board meets 3 to 4 times per year." Anyone interested?

8 Working Exec
	Do the following if you haven't:
		Committee Recruitment
		Have I responded to all the applications I received?
		Do I need more people still?
		Have I sent Maggie my committees goals?
		Is my committee page on the UA Website current?
		Has my committee submitted Budget Task Force summaries?
		Has my committee submitted a UA Budget/talked to the UAT?
		Do all chairs / vice-chairs have UA office card access?
		NomComm: Summer appointments?
		History: UAS38-40?
	Send in your budgets. You might get questions about your budget when the Special Budgetary Committee meets.
	
9 Adjournment
	The meeting was adjourned at 7:56 pm.

Respectfully submitted,
Elizabeth A. Denys
UA Secretary General