Incomplete Coursework
If you are unable to complete a subject, you should talk to the instructor about which of the following options is appropriate for your situation.
I Grade
An “Incomplete” or “I” grade can be given when you have finished a major portion (more than 80%) of the term’s work and you are expected to pass the subject when the missing work is submitted. It is important that you talk to the instructor before the I grade is submitted, so that you know when you must complete the remaining work and what grade you will receive if you do not complete it.
- You are responsible for making arrangements with the instructor to complete the work, and the expectation is that you will complete the subject by Add Date of the following term. The instructor can set an earlier or later date for pedagogical reasons or extenuating circumstances.
- When your instructor submits the I grade, he or she indicates:
- The date by which you are to complete the outstanding work
- Your estimated grade in the completed part of the work
- A default final grade that you will earn should work remain incomplete
- The default final grade is calculated taking into account appropriately low scores for the missing work. If you do not complete the subject by Add Date of the succeeding regular term (or the specified later date), the default final grade is posted to your record.
- The “I” appears on your grade report in WebSIS, and on your transcript. The final grade is added next to the “I” (for example, “I/A”) on both your grade report and your transcript.
- An “I” grade is not included in your GPA. When a final grade is added, it is included.
- You can not graduate with an unresolved “I” on your record.
O and OX Grades
If you are performing satisfactorily in a subject, but are absent for the final or during the last two weeks of class, you may be eligible for an excused absence. This is handled as a two-step grading process involving O (Absent) and OX (Excused Absence) grades.
- You should be in contact with a dean in Student Support Services to discuss the circumstances of your absence. If you are sick, be sure to contact the Medical Department, so there is a record of your illness. If possible, you should also contact the instructor and your advisor.
- If the dean and the instructor conclude that you have been passing the subject and you have a valid reason for an excused absence, the instructor will report the grade as an O. The O must be changed to an OX by the dean. If the instructor does not believe you deserve the O and you have not been passing, the instructor retains the right to fail you. Read more from Student Support Services.
- If you receive an OX, you must make arrangements with the instructor to complete the work. The instructor may decide to issue a grade based on the work completed to date, or you may have to take a make-up final. Normally the make-up is scheduled at the beginning of the next term.
- The OX grade appears on the grade report in WebSIS, and the transcript. The final grade replaces the OX grade on the transcript. On the grade report the OX remains next to the final grade, for example, OX/A.
- An OX grade is not counted in your GPA. An O grade is included and counted as an F.
- If you fail to complete a subject for which an OX was assigned, the OX grade will remain on the internal record and transcript. It does not have to be resolved prior to graduation.
Grade Based on Work Completed
If I or O/OX grades are not appropriate, the instructor will calculate and submit a final grade, which is to be based on the work completed and calculated using appropriately low scores for the missing work.
Read more about grading options in:
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