UROP
Guidelines
for Cambridge/MIT
Exchange
Students
Below
you will find
information
on the guidelines
that you must
follow in
order to participate
in a UROP.
So
that you may
register for
UROP credit
or be placed
on MIT student
payroll, you
must make
sure that
paperwork
pertinent
to international
students,
such as the
DS-2019 form,
is complete
and on file.
For more details,
contact Nancy
Crosby at ncrosby@mit.edu.
NOW THAT YOU'VE
FOUND A
UROP
- With your
UROP faculty
supervisor,
choose supervisor
funding,
credit,
or volunteer.
- Write
a UROP research proposal describing
your planned
research
activities
for the
semester.
Guidelines
are available
from the Applying for UROPs section
of this
site and
in Room
7-104.
- Submit your evaluation(s) from your most recent UROP.
- With your UROP faculty supervisor, choose direct funding, supervisor funding, credit, or volunteer.
- Write a UROP research proposal describing your planned research activities for the semester.
- Submit an online UROP application. See MIT/CME Online Applications for the access URL to your UROP student homepage and complete instructions on the online application process.
- UROP applications cannot be processed by UROP staff, until both your UROP faculty supervisor and the department/lab UROP coordinator have approved your application either via the new online system or a hard-copy form that you print for signatures (from the online system) and submit to UROP in staff by the given deadline for the term.
- No approvals,
timesheets,
or paychecks
will be
issued until
all required application materials have been
received
and approved.
- You may
not receive
credit and
pay for
the same
project
during the
same term.
- You may
not receive
supervisor
funding
and direct
funding
for the
same project
during the
same term.
UROP
FOR CREDIT
CREDIT APPLICATIONS ARE DUE BY 5PM ON THE GIVEN DEADLINE DATE. YOU MUST REGISTER FOR YOUR UROP CREDIT BY DROP DATE, OF THE GIVEN TERM.
- Register
your UROP credit
with the
Registrar's
office on
Reg. Day
or submit
a standard
Add/Drop
form to
the Registrar's
Office by Drop
Date.
- To register
for a pass/fail
UROP: Add
the subject
called (Course#).UR
- To register
for a graded
UROP: Add
the subject
called (Course#).URG
- Graded
credit is
not available
in Course
6 and Course
8 or to
first-term
freshmen.
- UROP applications cannot be processed by UROP staff, until both your UROP faculty supervisor and the department/lab UROP coordinator have approved your application either via the new online system or a hard-copy form that you print for signatures (from the online system) and submit to UROP in staff by the given deadline for the term.
- Provided that you have properly registered your UROP credit, your UROP faculty supervisor will be contacting for your grade at the end of the term. It is his/her responsibility to return your grade for reporting to the Registrar's office.
UROP
FOR PAY
If you would like to earn pay for your UROP, talk with your UROP supervisor to see if he/she has the resources to provide pay. When financial support from faculty is unavailable, UROP has a limited amount of funding available to support your research during the academic year. This Direct Funding process is competitive—heeding deadlines is crucial for full consideration.
See the UROP Deadlines page for all current UROP deadlines. Applications are due to UROP no later than 5PM on the given deadline date.
DIRECT FUNDING (FUNDS FROM UROP): The UROP Program will fund up to $1,300 (at $9.25/hour).
Applicants
will be
notified
of funding
status via
email within approximately two weeks following the deadline,
provided
all application materials are complete. Incomplete applications will delay the process. Be sure to review the Awards & Funds page before you apply to see if your project is appropriate for any of these funding sources.
SUPERVISOR FUNDING: The minimum
hourly rate
is $9.25/hr.
and you must
enter a total
stipend amount
in the required
line. This
stipend is
your overall
expected earnings
but does not
include additional
indirect cost
to faculty
(OVERHEAD
62%). You will be notified
via email once your appplication is
approved regarding the next steps you need to take to ensure that your UROP payroll is set up properly.
As with credit
and volunteer
UROPs, approval
will not be
issued until
all required materials are complete.
UROP
FOR VOLUNTEER
See the UROP Deadlines page for all current UROP deadlines. Applications are due to UROP no later than 5PM on the given deadline date.
- To participate
in UROP
as a volunteer,
follow the
guidelines
described
above and
submit your online application by the given term deadline.
- As with credit and paid UROPs, approval will not be issued until all required materials are complete.
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