Any permanent MIT employee included under Eligibility (e.g., support and service staff, administrative staff, post docs, research staff, senior research scientists/engineers, faculty) may nominate one or more individuals or teams of individuals employed in the offices, labs, departments and centers of our administrative unit: the Offices of the Provost, Vice President for Research, and Dean for Graduate Education.

Employees in our administrative unit may also nominate, for an Award from our administrative unit’s allocation, employees who are employed in other administrative units, if the nominee provides a service to a lab, center or department in our administrative unit. See Special Instructions, below.

Submitting Nominations: Complete the brief Infinite Mile Awards Nomination Form and forward the form and nomination letter to the nominee's Administrative Officer or Director in hard copy or as email attachments. One-two page nomination letters should be addressed to: IMA Selection Committee (Provost, VPR and ODGE), Room 3-240. AOs or Directors must indicate their approval by signing the bottom of the nomination form and submitting everything via email to vpima@mit.edu or in hard copy to Room 3-240.
Note: See exceptions under Special Instructions, below.

Confidential Process: The identity of all nominees will be kept strictly confidential.

The nomination letter should provide specific documentation and examples of why the individual is being nominated. Please refer to Criteria for Selection and Helpful hints for details.

To nominate an individual or team employed in our administrative unit (Offices of the Provost, Vice President for Research, or Dean for Graduate Education, regardless of where the person making the nomination is employed: Follow the instructions above.

Special Instructions:

To nominate an Administrative Officer: Complete a nomination form and nomination letter, and contact vpima@mit.edu or the IMA co-coordinators for further guidance.

To nominate an employee from another administrative unit (outside the Offices of the Provost, Vice President for Research, and Dean for Graduate Education) who provides a service to your department, lab or center: Send your nomination letter and Infinite Mile Awards Nomination Form to your own Administrative Officer or Director.

Persons wishing to nominate an employee from another administrative unit who does not meet the above criterion should contact that employee’s department headquarters to obtain information on its nominating procedure.