Data Warehouse

IS&T Home >   Data Warehouse

MIT Data Warehouse COST COLLECTOR Table


Contains Master data information about all three types of cost collectors (Cost Centers, Internal Orders, & Projects/WBS Elements). It only contains the fields common to all three. Cost Collector is a term synonymous with Cost Object.


Field Name

Description

Data Type

Length

ADDRESSEE

The last and first name of the addressee: normally, the Administrative Officer, Financial Officer, or other departmental administrator responsible for monitoring expenses.

VARCHAR2

30

ADDRESSEE_MIT_ID

9-digit MIT ID number of the addressee of a cost collector.

VARCHAR2

9

ADDRESSEE_ROOM

The MIT address, building and room number, of the addressee.

VARCHAR2

10

ADMIN_FLAG

A two character code identifying how a cost collector is administered: AL for allocation cost objects; DP for DLC administered; FC for Faculty administered; RA for RA support; RT for Research Telephone; NS for NSF Shortfall; SP for service provider (facilities); CG for Core Grant (administrative component); CR for Custodial (central) responsibility.

VARCHAR2

2

AUTHORIZED_TOTAL_AMOUNT

The amount authorized to be expended for a cost collector, usually by a WBS project sponsor.

NUMBER

9

CALC_CODE

Classic system term relating to overhead. Not in use in SAP.

VARCHAR2

1

COMPANY_CODE

Shows to which "company" in SAP a cost collector is attached. MIT uses separate "companies" in SAP to differentiate financial transactions for different legal entities with differing business rules or reporting requirements. There are currently three company codes, "CUR" for main campus, "TECR" for MIT's alumni magazine, Technology Review, and "LCP1" for Lincoln Laboratory.

VARCHAR2

4

COSTING_SHEET_DESCRIPTION

Description of the Costing Sheet associated with this Cost Collector. In SAP, the costing sheet is the mechanism used to calculate and post secondary costs such as allocations, employee benefts, and facilities and administration charges to cost collectors.

VARCHAR2

30

COSTING_SHEET_PROCEDURE

Code designating the Costing Sheet associated with this Cost Collector.

VARCHAR2

6

COST_COLLECTOR_CATEGORY_CODE

Code identifying the categories of Cost Collectors: AUXIL (auxiliary), FNDNS (fund-nonsponsored), FNDSP (fund-sponsored), GENER (general), OTHER (other), RSRCH (research). See also COST_COLLECTOR_CATEGORY-DESC.

VARCHAR2

5

COST_COLLECTOR_CATEGORY_DESC

Description identifying the categories of Cost Collectors: Auxiliary, Fund -- Not Sponsored, Fund -- Sponsored, General, Other, Research. AUXILIARY cost centers are used by auxiliary enterprises (MIT Press, Housing & Dining, etc.) which are budgeted centrally but required to break even. FUNDS--NOT SPONSORED: those with non-sponsored revenue sources and contain MIT's endowments, loan funds, discretionary funds, and other accumulated net assets. All are internal orders. FUNDS--SPONSORED: have an external sponsor as the revenue source. Sponsored activity in the Fund range is non-organized research. All are WBS elements. GENERAL : All MIT Operating Cost Centers (cost objects budgeted centrally) except the Auxiliary cost centers defined above. RESEARCH: All of MIT's sponsored research activity is in this category. Revenue is assumed to be equal to expenses. All are WBS elements. OTHER: Internal Orders and WBS elements that hold activity that should not be part of MIT's revenues and expenses. This includes activity which will be distributed to General, Funds, and Research in the future using allocations, depreciation, or billings for services rendered, and activity being administered by MIT on behalf of others.

VARCHAR2

30

COST_COLLECTOR_CONTINUED_FROM

The Cost Collector ID of this project's predecessor project (usually WBS).

VARCHAR2

7

COST_COLLECTOR_CONTINUED_TO

The Cost Collector ID of this project's sucessor or continuation cost collector.

VARCHAR2

7

COST_COLLECTOR_COUNTER

Used to count records within a group on a report. Always contains a value of 1.

NUMBER

1

COST_COLLECTOR_CREATE_DATE

The date the Cost Collector was identified to SAP.

DATE

8

COST_COLLECTOR_CREATE_USER_ID

The User ID of the person who created the Cost Collector in SAP.

VARCHAR2

12

COST_COLLECTOR_CURRENCY

XXX

VARCHAR2

5

COST_COLLECTOR_EFFECTIVE_DATE

Effective date or starting date of the cost collector.

DATE

8

COST_COLLECTOR_EXPIRATION_DATE

Date the cost collector expires (is no longer available).

DATE

8

COST_COLLECTOR_ID

7-digit number which uniquely identifies the Cost Collector.

VARCHAR2

7

COST_COLLECTOR_ID_WITH_TYPE

Contains the first digit of the Cost Collector Type Code and the seven digit Cost Collector ID.

VARCHAR2

8

COST_COLLECTOR_KEY

Key used to join the Cost Collector to the financial transaction, and to get the master data that were current at the time of the transaction. This field should only be used for joining data, NOT for reporting.

VARCHAR2

12

COST_COLLECTOR_NAME

The name of the Cost Collector.

VARCHAR2

40

COST_COLLECTOR_PARENT_ID

The Cost Collector ID of the "parent" of this Cost Collector (a master data field available for all Cost Collector types). For WBS elements, usually the level 1 parent in a project hierarchy.

VARCHAR2

7

COST_COLLECTOR_TYPE_CODE

A two-character code identifying the type of Cost Collector. CC=Cost Center, IO=Internal Order, PR=Project or WBS Element.

VARCHAR2

2

COST_COLLECTOR_TYPE_DESC

The full name of the cost collector type

VARCHAR2

20

DLC_KEY

a unigue key to enable joining information stored with other forms of Department Key

VARCHAR2

15

DLC_NAME

The name of the DLC associated with this room set.

VARCHAR2

50

EB_ADJUSTMENT

Description associated with EB Adjustment Key.

VARCHAR2

30

EB_ADJUSTMENT_KEY

IN SAP keys are used to specify particular EB, F&A, or Allocation rates to be associated with a Cost Collector. When a key is blank, MIT's standard EB or F&A rates apply, and there is no allocation. If the key is filled out, the special rates noted in the key description apply.

VARCHAR2

6

FS_CODE

Used to identify the restriction category for MIT's fund cost collectors. U is unrestricted, T is temporarily restricted, and P is permanently restricted. These categories are used in the preparation of MIT's annual financial statements, included in the Treasurer's Report.

VARCHAR2

1

FUNDING_CLASS

For OSP accounts (20000-49999), fund class 616 is used. For fund accounts (20000-49999), 644 is used for fellowship accounts; otherwise 616 is usually used.

VARCHAR2

3

FUNDING_CLASS_DESCRIPTION

Identifies whether the Fund Cost Collector is Endowment or Expendable, and also whether it is completely discretionary or was established for a specific purpose such as Equipment, Professorships, Prizes & Awards, Student Loans, etc.

VARCHAR2

70

FUND_CENTER_ID

Six-digit number identifying the fund center (example: 100088 Music, 100152 Division of Toxicology).

VARCHAR2

6

FUND_CENTER_KEY

Key used only for joining the FINANCIAL_DETAIL table with other tables, NOT for reporting.

VARCHAR2

16

FUND_CENTER_NAME

Name of the Fund Center/source of revenue.

VARCHAR2

40

FUND_ID

Identification number associated with the Fund (Example: 6779500)

VARCHAR2

7

FUND_KEY

Key is used only for joining the FUND table with the FINANCIAL_DETAIL table, NOT for reporting.

VARCHAR2

10

FUND_NAME

* In the FINANCIAL tables: this represents the name of the fund/source of revenue (Example: Publications). * In STUDENT FINANCIAL AID: this is the descriptive title of a financial aid fund/award. Exampes: "Federal Perkins Loan" for PERKNL.

VARCHAR2

40

FUND_UNDERRECOVERY

XXX

VARCHAR2

30

HAS_CURRENT_FY_BASE_BUDGET

XXX

VARCHAR2

1

IS_CLOSED_COST_COLLECTOR

Y= the cost collector is closed. The cost collector has a term code value of 3. N = the cost collector is open. The cost collector has a term code value of null, 1, or 2.

VARCHAR2

1

IS_DEPT_CHAIR_SWEB_ACCOUNT

XXX

VARCHAR2

1

IS_DOF_INTERNAL_ORDER

XXX

VARCHAR2

1

IS_FABRICATED_EQUIPMNT_ACCOUNT

XXX

VARCHAR2

1

IS_INST_CHAIR_SWEB_ACCOUNT

XXX

VARCHAR2

1

IS_INTERNAL_COST_SHARING_CO

XXX

VARCHAR2

1

IS_PAYROLL_SUSPENSE_CO

XXX

VARCHAR2

1

IS_SCHOOL_CHAIR_SWEB_ACCOUNT

XXX

VARCHAR2

1

LAB_ALLOCATION

Description associated with Lab Allocation Key.

VARCHAR2

30

LAB_ALLOCATION_KEY

Code associated with a Cost Collector which points to an allocation rate which will be applied to this Cost Collector.

VARCHAR2

6

MAIL_CODE

Numerical codes describing distribution of Cost Collector statements. 1: Supervisor gets a copy of the Statement and the backup for the Cost Collector; Addressee gets a copy of the Statement only. 2: Supervisor gets a copy of the Statement only. Addressee gets a copy of the Statement and the backup for the Cost Collector. 3: Supervisor gets nothing; Addressee gets the ONLY copy of the Statement and the backup for the Cost Collector. 4: Supervisor gets the ONLY copy of the Statement and the backup for the Cost Collector; Addressee gets nothing. 5: Supervisor does NOT get Statement; Addressee does NOT get Statement but will get backup for the Cost Collector if there were charges.

VARCHAR2

1

OH_ADJUSTMENT

Description associated with OH Adjustment Key.

VARCHAR2

30

OH_ADJUSTMENT_KEY

Code associated with a Cost Collector which points to an overhead rate which will be applied to this Cost Collector.

VARCHAR2

6

ON_OFF_CAMPUS_STATUS

Indicates where research is performed: On Campus or Off Campus

VARCHAR2

10

ORGANIZATION_ID

The department, for example, Accounting.

VARCHAR2

6

ORGANIZATION_NAME

The name of the MIT Department or Unit to which the project is assigned, usually the home unit or the Principal Investigator or Co-Investigator.

VARCHAR2

40

POOL_CODE

Indicates which investment pool the funds should placed in.

VARCHAR2

1

POOL_UNITS

The number of pool units allocated to a Fund Cost Collector; supplied by the Treasurer's Office.

VARCHAR2

14

PROFIT_CENTER_ID

A unique key that identifies the profit center.

VARCHAR2

7

PROFIT_CENTER_KEY

Key used to join the Profit Center to the financial transaction, and to get the master data that were current at the time of the transaction. This field should only be used for joining data, NOT for reporting.

VARCHAR2

11

PROFIT_CENTER_NAME

The text name of the profit center.

VARCHAR2

40

RELEASE_STRATEGY

XXX

VARCHAR2

2

SCHOOL_AREA

XXX

VARCHAR2

75

SECTION_CODE

A code which classifies cost collectors into sections for financial statement reporting purposes

VARCHAR2

3

SECTION_NAME

Description associated with the Section Code.

VARCHAR2

60

SUPERVISOR

The name of the person responsible for this project, cost center, internal order, or cost center.

VARCHAR2

30

SUPERVISOR_MIT_ID

The 9 digit MIT identification number of the person responsible for this project, cost center, internal order, or cost center.

VARCHAR2

9

SUPERVISOR_ROOM

The building and room number assigned to the person responsible for this project, center, internal order, or cost center.

VARCHAR2

10

SURCHARGE_CALC_PATTERN_KEY

Key used to join the COST_COLLECTORS_ACCESSIBLE table to the SURCHARGE_PERCENTAGES and SURCHARGE_POSTINGS tables.

NUMBER

22

TERM_CODE

** For FINANCIAL DATA: the Term Code identifies the status of the cost collector. Blank - open for charges between start and end dates. Term Code = 1 - Closed. Pre-end date charges allowed. Term Code = 2 - No longer in use. Term Code = 3 - Terminated. Charges not allowed. ** For STUDENT DATA: the Term Code identifies one of the terms in an academic year; for example: 1999FA==>Fall Term of the 1998-99 academic year, and 1999SP==>Spring Term of the 1998-99 academic year.

VARCHAR2

6

TREASURER_REPORT

Not in use in SAP.

VARCHAR2

3

WAREHOUSE_LOAD_DATE

The date the record was loaded into the Data Warehouse from the source system.

DATE

8