Data Warehouse

ACCOUNT_TYPE

Specifies the type of award, e.g., Regular, Off-Campus, Fabricated Equipment, etc.

VARCHAR2

100

ACTIVITY_TYPE

Type of activity billed against this award (Example: fellowship, organized research, other)

VARCHAR2

100

ADDRESSEE

The last and first name of the addressee: normally, the Administrative Officer, Financial Officer, or other departmental administrator responsible for monitoring expenses.

VARCHAR2

30

ADDRESSEE_ROOM

The MIT address, building and room number, of the addressee.

VARCHAR2

10

AGREEMENT_TYPE

A two digit code for the type of Sponsored Research agreement, e.g. 01 for Grant, 02 for Contract, etc.

VARCHAR2

2

AGREEMENT_TYPE_DESCRIPTION

The Sponsored Research Agreement Type, e.g., Grant, Contract, Fellowship, Fixed Price Agreement, etc.

VARCHAR2

40

ANT_DISTRIBUTABLE_AMOUNT

Anticipated dollar amount which can be distributed across accounts for this award.

NUMBER

22

ANT_DISTRIBUTED_AMOUNT

Anticipated dollar amount distributed across accounts for this award.

NUMBER

22

ANT_TOTAL_AMOUNT

Anticipated total dollar amount of this award (for all years if a multi-year award).

NUMBER

22

APPRVD_EQUIPMENT_AMOUNT

Dollar amount allowed for equipment purchases on this award.

NUMBER

22

APPRVD_FOREIGN_TRIP_AMOUNT

Dollar amount allowed for foreign travel expenses on this award.

NUMBER

22

APPRVD_SUBCONTRACT_AMOUNT

Dollar amount allowed for subcontract expenses on this award.

NUMBER

22

AUTHORIZED_TOTAL_AMOUNT

The amount authorized to be expended for a cost collector, usually by a WBS project sponsor.

NUMBER

9

AWARD_EFFECTIVE_DATE

The beginning date of the award, from which expenses can be charged.

DATE

8

AWARD_EXECUTION_DATE

The date the award was executed, issued, or signed off on.

DATE

8

AWARD_STATUS

Status of the award. For RESEARCH AWARDS, indicates whether the award is Active, Pending, Closed, Terminated, or Inactive. For GRADUATE AWARDS (RA/TA), the possible values are: active, inactive, terminated, closed, hold, or pending. For FINANCIAL AID AWARDS, possible values include: ACTL, APPR, CANC, DECL, ESTI, KEPT, etc.

VARCHAR2

100

AWARD_TYPE

Type of award (Example: Fellowship, Gift, Grant, Contract, Consortium Membership, Cooperative Agreement, etc.)

VARCHAR2

100

BASIS_OF_PAYMENT

Indicates how payments are received from a sponsor: e.g., whether fixed price, cost reimbursement, gift, or other type of payment.

VARCHAR2

100

BEGIN_DATE

Date when the transaction starts become effective.

DATE

8

BILLING_FORM

XXX

VARCHAR2

100

BILLING_FORM_CODE

XXX

VARCHAR2

2

BILLING_TYPE

Type of billing associated with this project: (Examples: cost reimbursement, letter of credit, scheduled billing, cash advance, internal, etc.)

VARCHAR2

30

CFDANO

Catalog of Federal Domestic Assistance number. The Catalog of Federal Domestic Assistance (CFDA) is a government-wide database of U.S. Federal programs, services, and activities. This database details assistance or benefits available to the American public, which includes research grants, community development programs, and scholarships.

VARCHAR2

7

COMPANY_CODE

Shows to which "company" in SAP a cost collector is attached. MIT uses separate "companies" in SAP to differentiate financial transactions for different legal entities with differing business rules or reporting requirements. There are currently three company codes, "CUR" for main campus, "TECR" for MIT's alumni magazine, Technology Review, and "LCP1" for Lincoln Laboratory.

VARCHAR2

4

COMPETING_RENEWAL_PRPSL_DUE

Indicates when the competitive renewal application will be due, e.g., "six months prior to to current expiration date," "30 days prior to expiration date," etc.

VARCHAR2

100

COSTING_SHEET_DESCRIPTION

Description of the Costing Sheet associated with this Cost Collector. In SAP, the costing sheet is the mechanism used to calculate and post secondary costs such as allocations, employee benefts, and facilities and administration charges to cost collectors.

VARCHAR2

30

COSTING_SHEET_PROCEDURE

Code designating the Costing Sheet associated with this Cost Collector.

VARCHAR2

6

COST_COLLECTOR_CATEGORY_CODE

Code identifying the categories of Cost Collectors: AUXIL (auxiliary), FNDNS (fund-nonsponsored), FNDSP (fund-sponsored), GENER (general), OTHER (other), RSRCH (research). See also COST_COLLECTOR_CATEGORY-DESC.

VARCHAR2

5

COST_COLLECTOR_CATEGORY_DESC

Description identifying the categories of Cost Collectors: Auxiliary, Fund -- Not Sponsored, Fund -- Sponsored, General, Other, Research. AUXILIARY cost centers are used by auxiliary enterprises (MIT Press, Housing & Dining, etc.) which are budgeted centrally but required to break even. FUNDS--NOT SPONSORED: those with non-sponsored revenue sources and contain MIT's endowments, loan funds, discretionary funds, and other accumulated net assets. All are internal orders. FUNDS--SPONSORED: have an external sponsor as the revenue source. Sponsored activity in the Fund range is non-organized research. All are WBS elements. GENERAL : All MIT Operating Cost Centers (cost objects budgeted centrally) except the Auxiliary cost centers defined above. RESEARCH: All of MIT's sponsored research activity is in this category. Revenue is assumed to be equal to expenses. All are WBS elements. OTHER: Internal Orders and WBS elements that hold activity that should not be part of MIT's revenues and expenses. This includes activity which will be distributed to General, Funds, and Research in the future using allocations, depreciation, or billings for services rendered, and activity being administered by MIT on behalf of others.

VARCHAR2

30

COST_COLLECTOR_CURRENCY

XXX

VARCHAR2

5

COST_COLLECTOR_KEY

Key used to join the Cost Collector to the financial transaction, and to get the master data that were current at the time of the transaction. This field should only be used for joining data, NOT for reporting.

VARCHAR2

12

CUSTOMER_KEY

This key is to be used to join the FINANCIAL_DETAIL and the PROJECT or PROJECT_OSP tables. This field should only be used for linking tables together, NOT for reporting.

VARCHAR2

11

EB_ADJUSTMENT

Description associated with EB Adjustment Key.

VARCHAR2

30

EB_ADJUSTMENT_KEY

IN SAP keys are used to specify particular EB, F&A, or Allocation rates to be associated with a Cost Collector. When a key is blank, MIT's standard EB or F&A rates apply, and there is no allocation. If the key is filled out, the special rates noted in the key description apply.

VARCHAR2

6

FINAL_EXPIRATION_DATE

Last expiration date of the award.

DATE

8

FINAL_INVOICE_DUE

Specifies when the final invoice on this award is due, e.g., 60 days after expiration, 6 months after expiration, etc.

VARCHAR2

100

FINAL_INVOICE_FREQUENCY

Specifies the frequency of final invoices, e.g., monthly, quarterly, annually, etc.

VARCHAR2

100

FS_CODE

Used to identify the restriction category for MIT's fund cost collectors. U is unrestricted, T is temporarily restricted, and P is permanently restricted. These categories are used in the preparation of MIT's annual financial statements, included in the Treasurer's Report.

VARCHAR2

1

FUNDING_CLASS

For OSP accounts (20000-49999), fund class 616 is used. For fund accounts (20000-49999), 644 is used for fellowship accounts; otherwise 616 is usually used.

VARCHAR2

3

FUND_CENTER_ID

Six-digit number identifying the fund center (example: 100088 Music, 100152 Division of Toxicology).

VARCHAR2

6

FUND_CENTER_KEY

Key used only for joining the FINANCIAL_DETAIL table with other tables, NOT for reporting.

VARCHAR2

16

FUND_CENTER_NAME

Name of the Fund Center/source of revenue.

VARCHAR2

40

FUND_ID

Identification number associated with the Fund (Example: 6779500)

VARCHAR2

7

FUND_NAME

* In the FINANCIAL tables: this represents the name of the fund/source of revenue (Example: Publications). * In STUDENT FINANCIAL AID: this is the descriptive title of a financial aid fund/award. Exampes: "Federal Perkins Loan" for PERKNL.

VARCHAR2

40

GOVERNMENT_CONTRACT_NUMBER

The sponsor- assigned identification number for a federal reserach project. This field is also used for non-federal sponsors.

VARCHAR2

24

IS_ACCOUNT_ASSIGNMENT_ELEMENT

Flag identifying whether or not this is an account assignment element (Values: Y or N).

VARCHAR2

1

IS_ARRA_FUNDING

Funded by ARRA

VARCHAR2

1

IS_ARRA_REPORTABLE

Should be reported to the Federal Government as funded by ARRA

VARCHAR2

1

IS_BILLING_ELEMENT

Y= this is a billing element.

VARCHAR2

1

IS_CLOSED_PROJECT_WBS

Y= this PROJECT_WBS is closed. N= this PROJECT_WBS is open.

VARCHAR2

1

IS_PLANNING_ELEMENT

Y= this is a planning element.

VARCHAR2

1

IS_SUBJECT_TO_E_VERIFY_CLAUSE

XXX

VARCHAR2

1

LAB_ALLOCATION

Description associated with Lab Allocation Key.

VARCHAR2

30

LAB_ALLOCATION_KEY

Code associated with a Cost Collector which points to an allocation rate which will be applied to this Cost Collector.

VARCHAR2

6

LEAD_UNIT_ID

XXX

VARCHAR2

8

LEAD_UNIT_NAME

XXX

VARCHAR2

60

MASTER_PROJECT_NAME

Name (Project Title) of the top level (level 1) WBS Id in a WBS Hierarchy structure. Select this field if a roll-up of the activity on an entire WBS Hierarchy is desired. Colloquially known as the Parent in a Parent-Child hierarchy.

VARCHAR2

40

MASTER_PROJECT_NUMBER

WBS Id of the top level WBS Id (level 1) in a WBS Hierarchy structure. Select this field if a roll-up of the activity on an entire WBS Hierarchy is desired. Colloquially known as the Parent in a Parent-Child hierarchy.

VARCHAR2

2

METHOD_OF_PAYMENT

How this award is paid (Example: automatic, gift, advanced payment, cost invoice, etc.)

VARCHAR2

100

MIT_AWARD_NUMBER

A unique 10 digit number assigned to an award by MIT (OSP).

VARCHAR2

10

MIT_MAJOR_INITIATIVE_CODE

XXX

VARCHAR2

120

MIT_MAJOR_INITIATIVE_DESC

XXX

VARCHAR2

400

MIT_MASTER_AWARD_NUMBER

XXX

VARCHAR2

6

NON_COMPETING_CONT_PRPSL_DUE

Indicates when a non-competitive renewal application will be due, in days or months prior to the expiration date of the current segment, e.g., "60 days prior to current expiration date."

VARCHAR2

100

NSF_CODE

A four digit alphanumeric code defining a field of research, from a categorization table created by the National Science Foundation. Example: "B.02" stands for "Chemistry - Physical Sciences." See also NSF_CODE_DESCRIPTION.

VARCHAR2

15

NSF_CODE_DESCRIPTION

The broad scientific category into which a particular research project falls, based on a coding system used by the National Science Foundation. Examples: "Chemical - Engineering," "Chemistry - Physical Sciences." Each description is associated with a four digit alphanumeric code.

VARCHAR2

100

OBLIGATION_EXPIRATION_DATE

The end date of the current segment of an award.

DATE

8

OBLI_DISTRIBUTABLE_AMOUNT

Total award dollars commited or spent which may be distributed across accounts.

NUMBER

22

OBLI_DISTRIBUTED_AMOUNT

Total award dollars commited or spent which have been distributed across accounts.

NUMBER

22

OBLI_TOTAL_AMOUNT

Total award dollars commited or spent.

NUMBER

22

OH_ADJUSTMENT

Description associated with OH Adjustment Key.

VARCHAR2

30

OH_ADJUSTMENT_KEY

Code associated with a Cost Collector which points to an overhead rate which will be applied to this Cost Collector.

VARCHAR2

6

ORGANIZATION_ID

The department, for example, Accounting.

VARCHAR2

6

ORGANIZATION_NAME

The name of the MIT Department or Unit to which the project is assigned, usually the home unit or the Principal Investigator or Co-Investigator.

VARCHAR2

40

OSP_CFDA_NUMBER

Catalog of Federal Domestic Assistance number. The Catalog of Federal Domestic Assistance (CFDA) is a government-wide database of U.S. Federal programs, services, and activities. This database details assistance or benefits available to the American public, which includes research grants, community development programs, and scholarships.

VARCHAR2

6

OSP_DFAFS_NUMBER

DHHS assigned document number for awards used to receive payment (not award numbers). Payments are made through the DHHS Payment Management System (PMS), administered by the Division of Federal Assistance Financing (DFAF).

VARCHAR2

10

OSP_PRIME_SPONSOR_CODE

A code number identifying the Primary sponsor, assigned by OSP.

VARCHAR2

5

OSP_PRIME_SPONSOR_NAME

The name of the Prime Sponsor funding the research project, as recorded by OSP. Example: An MIT investigator has a project that is part of a larger parent project funded by a federal agency at another institution. S/he might receive a subcontract from that institution: In this case, the other institution would be listed as the Sponsor, and the federal agency would be listed as the Prime Sponsor. This field is left blank if there is no "sponsor hierarchy."

VARCHAR2

60

OSP_SPONSOR_CODE

Sponsor code assigned by OSP.

VARCHAR2

5

OSP_SPONSOR_NAME

The name of the Sponsor funding the project, as recorded by OSP.

VARCHAR2

60

OSP_UPDATE_DATE

Date the record was last updated by OSP.

DATE

8

OSP_UPDATE_USER

Person within OSP who updated this project last.

VARCHAR2

8

OSP_WAREHOUSE_LOAD_DATE

Date data was last loaded from OSP into the Data Warehouse.

DATE

8

OVERRUN_FLAG

Flag indicating whether cost collector is overrun. Values: Y and N.

VARCHAR2

1

OVERRUN_WITH_COMMIT_FLAG

Flag indicating whether cost collector is overrun by examining expenditures plus commitments. (It is possible for cost collectors to have a flag set for N for the Overrun_Flag but Y for Overrun_with_Commit_Flag.) Values: Y and N.

VARCHAR2

1

PI_ID

The nine-digit MIT ID number of the project's Principal Investigator.

VARCHAR2

9

PI_NAME

The full name of the project's Principal Investigator, in the format Last, First MI.

VARCHAR2

60

POOL_CODE

Indicates which investment pool the funds should placed in.

VARCHAR2

1

POOL_UNIT

The number of pool units; supplied by the Treasurer's Office.

VARCHAR2

10

PRE_AWARD_AUTHORIZED_AMOUNT

Dollar amount, if any, authorized by a sponsor to be spent before the effective date of an award, usually also associated with a PRE_AWARD_EFFECTIVE_DATE.

NUMBER

22

PRE_AWARD_EFFECTIVE_DATE

The earliest date against which expenses can be charge, if a sponsor allows pre-award expenses in advance of the effective date of the award. Usually associated with a PRE_AWARD_AUTHORIZED_AMOUNT.

DATE

8

PROFIT_CENTER_ID

A unique key that identifies the profit center.

VARCHAR2

7

PROFIT_CENTER_KEY

Key used to join the Profit Center to the financial transaction, and to get the master data that were current at the time of the transaction. This field should only be used for joining data, NOT for reporting.

VARCHAR2

11

PROFIT_CENTER_NAME

The text name of the profit center.

VARCHAR2

40

PROGRAM_SOURCE_OF_FUNDS_CODE

XXX

VARCHAR2

120

PROGRAM_SOURCE_OF_FUNDS_DESC

XXX

VARCHAR2

400

PROJECT_PROFILE_CODE

XXX

VARCHAR2

7

PROJECT_PROFILE_DESC

XXX

VARCHAR2

40

PROJECT_WAREHOUSE_LOAD_DATE

Date the project was loaded into the data warehouse.

DATE

8

PROJECT_WBS_COUNTER

Used to count records withing a group on a report. Always contains a value of 1.

NUMBER

1

PROJECT_WBS_CREATE_DATE

The date the sales document was created.

DATE

8

PROJECT_WBS_CREATE_USER_ID

The name of the user who created the sales document.

VARCHAR2

12

PROJECT_WBS_EFFECTIVE_DATE

Begin date of the work breakdown structure for this project.

DATE

8

PROJECT_WBS_EXPIRATION_DATE

End date of the work breakdown structure for this project.

DATE

8

PROJECT_WBS_ID

Project work breakdown structure element identifier.

VARCHAR2

7

PROJECT_WBS_NAME

Work breakdown structure name.

VARCHAR2

40

PROPOSAL_NUMBER

A unique number assigned by OSP to each proposal submitted to a sponsor.

VARCHAR2

8

SAP_DFAFS

DHHS assigned document number for awards used to receive payment (not award numbers). Payments are made through the DHHS Payment Management System (PMS), administered by the Division of Federal Assistance Financing (DFAF).

VARCHAR2

13

SAP_PRIME_ADMIN_ACTIVITY

Associated with Federal Sponsors. Identifies what branch.

VARCHAR2

30

SAP_PRIME_SPONSOR_CODE

Primary Sponsor code. OSP accounts are coded. Fund accounts are coded if there are restrictions in the award that make accounting system controls desirable. Contracts or grants from federal government and other restrictive sponsors are coded.

VARCHAR2

6

SAP_PRIME_SPONSOR_COUNTRY

Country of the primary sponsor.

VARCHAR2

40

SAP_PRIME_SPONSOR_NAME

Name of the primary sponsor.

VARCHAR2

60

SAP_PRIME_SPONSOR_STATE

State of the primary sponsor.

VARCHAR2

30

SAP_PRIME_SPONSOR_TYPE

The type of sponsor (Example: Federal, Private - Pofit, Private - Non-Profit, State, etc..)

VARCHAR2

40

SAP_SPONSOR_ADMIN_ACTIVITY

Associated with Federal Sponsors. Identifies the branch of the Federal Government funding the project (e.g., Navy, National Science Foundation, National Institutes of Health, etc.). This field is not currently populated for non-federal sponsors.

VARCHAR2

30

SAP_SPONSOR_CODE

Sponsor code generated and assigned by OSP. OSP accounts are coded. Fund accounts are coded if funds are provided by a sponsor who places restrictions in the award that make accounting and reporting system controls desirable. Contracts or grants from federal government and other sponsors requiring accounting and/or work progress reports are coded.

VARCHAR2

6

SAP_SPONSOR_COUNTRY

Country of the sponsor.

VARCHAR2

40

SAP_SPONSOR_NAME

Name of the sponsor.

VARCHAR2

60

SAP_SPONSOR_STATE

State of the sponsor.

VARCHAR2

30

SAP_SPONSOR_TYPE

The type of sponsor (Example: Federal, Private - Pofit, Private - Non-Profit, State, etc..)

VARCHAR2

40

SECTION_CODE

A code which classifies cost collectors into sections for financial statement reporting purposes

VARCHAR2

3

SPECIAL_EB_RATE_OFF_CAMPUS

Employee benefit on campus rate.

NUMBER

22

SPECIAL_EB_RATE_ON_CAMPUS

Employee benefit off campus rate.

NUMBER

22

SPEC_IDC_RATE_OFF_CAMPUS

Indirect cost rate off campus for this award.

NUMBER

22

SPEC_IDC_RATE_OFF_CAMP_TYPE

Type of off campus indirect cost rate.

VARCHAR2

100

SPEC_IDC_RATE_ON_CAMPUS

Indirect cost rate on campus for this award.

NUMBER

22

SPEC_IDC_RATE_ON_CAMP_TYPE

Type of on campus indirect cost.

VARCHAR2

100

SPONSOR_AWARD_NUMBER

Award number assigned to a sponsor (May be the agreement signed date.)

VARCHAR2

70

SUB_PLAN

"Y" = subplan "N" = Not a subplan

VARCHAR2

1

SUB_PLAN_FLAG

"Y" = subplan "N" = Not a subplan

VARCHAR2

1

SUPERVISOR

The name of the person responsible for this project, cost center, internal order, or cost center.

VARCHAR2

30

SUPERVISOR_MIT_ID

The 9 digit MIT identification number of the person responsible for this project, cost center, internal order, or cost center.

VARCHAR2

9

SUPERVISOR_ROOM

The building and room number assigned to the person responsible for this project, center, internal order, or cost center.

VARCHAR2

10

TERM_CODE

** For FINANCIAL DATA: the Term Code identifies the status of the cost collector. Blank - open for charges between start and end dates. Term Code = 1 - Closed. Pre-end date charges allowed. Term Code = 2 - No longer in use. Term Code = 3 - Terminated. Charges not allowed. ** For STUDENT DATA: the Term Code identifies one of the terms in an academic year; for example: 1999FA==>Fall Term of the 1998-99 academic year, and 1999SP==>Spring Term of the 1998-99 academic year.

VARCHAR2

6

TITLE

In the OSP AWARD, COST COLLECTOR, and PROJECT OSP tables, this is the Title of a Research Proposal. In KRB_PERSON, TITLE is the position title of the person. In TIP_MATERIAL view it is a TITLE of the course material.

VARCHAR2

50

TREASURER_REPORT

Not in use in SAP.

VARCHAR2

3

UNDERRECOVERY_OF_IDC

Amount of indirect cost recovery rate not recovered.

NUMBER

22

USE_OF_INTEREST_INCOME_CODE

Use of Interest Income code for Interest Revenue from award custom data

VARCHAR2

3

USE_OF_INTEREST_INCOME_DESC

Use of Interest Income Description

VARCHAR2

100

WBS_ELEMENT_PARENT_ID

The Cost Collector ID of the "parent" of this Cost Collector. Normally found in WBS Elements, it is usually the next level up in the WBS Hierarchy Structure.

VARCHAR2

7

WBS_TYPE

XXX

VARCHAR2

1