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Libraries Reports
Instructions for downloading & processing reports
From the list of reports, find the one you want to download. Click on the appropriate version links -- PC (for PC/Windows), Mac (for Mac) underneath the report name to download the report. Citrix users should download the PC version.
Reports with the symbol 
(standard
reports) have been tested by a group of central and departmental users
who have checked that the numbers in the report reliably tie out to SAP.
Reports without a symbol (user reports) have been reviewed by the Data Warehouse team and approved for posting on the web, but have not been through a formal testing process.
| Circulation | Collection Management | Processing | Serials Control |
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Report |
Description |
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Last Modified |
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This report generates a list of Titles for a Library and/or Collection based on the total number of times an item circulated (based on the Item Information and a count greater than 3 or what you choose), Date of Publication, a range of Class Numbers, Library Item Material and other limits. Note that: Detailed Item Loan counts begin on July 9, 2001. Total Loan counts go back to June 26, 1995. There are no statistics prior to this. One report is arranged by Call No. another by Author, and a third by No. of Times Circulated |
11/01/2005 |
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This report generates a list of Titles for a Library and/or Collection based on Zero (0), or any low number of times an item did or did not circulate (based on Item information), Date of Publication, a range of Class Numbers, Library Item Material and other limits. Note that: Detailed Item Loan counts begin on July 9, 2001. Total Loan counts go back to June 26, 1995. There are no statistics prior to this. One report is arranged by Call No. a second by Author. |
11/01/2005 |
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Report |
Description |
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This report generates a list of Fund Statuses for Monographs for all libraries for a fiscal year. It displays the Allocation Amount, Expenditures, % Spent, Actual Balance, Encumbrances, Free balance, % Free and the Capped Allocation Amounts (based on % max over commitment) with Subtotals and Totals. The report is arranged by Library and Fund. There are Pivot reports summarizing the same data. Corresponding reports are Amount to Encumber by Library and Library Fund Status (All Libraries). |
02/09/2004 |
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This report generates a list of Fund Statuses for Monographs for a library for a fiscal year. It displays the Allocation Amount, Expenditures, % Spent, Actual Balance, Encumbrances, Free balance, % Free and the Capped Allocation Amounts (based on % max over commitment) with Subtotals and Totals. The report is arranged by Fund. A corresponding report is Fund Status by Library. |
02/09/2004 |
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This report generates a list of Fund Statuses for all libraries for a fiscal year. It displays the Allocation Amount, Expenditures, % Spent, Actual Balance, Encumbrances, Free balance and % Free with Subtotals and Totals. One report is arranged by Budget Group, Source and Library. Another report is arranged by Library, Budget Group and Source. There are two Pivots summarizing the same data. Corresponding reports are "Fund Status by Library" and "Amount to Encumber by Library." |
Maija Ahlquist |
02/09/2004 |
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This report generates a list of Fund Statuses for a library for a fiscal year. It displays the Allocation Amount, Expenditures, % Spent, Actual Balance, Encumbrances, Free balance and % Free with Subtotals and Totals. The report is arranged by Budget Group. There is a Pivot report summarizing the same data. Corresponding reports are "Fund Status (All Libraries)" showing similar data for all libraries and "Amount to Encumber by Library." |
Maija Ahlquist |
02/09/2004 |
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This report generates a list of Titles for a Library and/or Collection based on the total number of times an item circulated (based on the Item Information and a count greater than 3 or what you choose), Date of Publication, a range of Class Numbers, Library Item Material and other limits. Note that: Detailed Item Loan counts begin on July 9, 2001. Total Loan counts go back to June 26, 1995. There are no statistics prior to this. One report is arranged by Call No. another by Author, and a third by No. of Times Circulated |
11/01/2005 |
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This report generates a list of Titles for a Library and/or Collection based on Zero (0), or any low number of times an item did or did not circulate (based on Item information), Date of Publication, a range of Class Numbers, Library Item Material and other limits. Note that: Detailed Item Loan counts begin on July 9, 2001. Total Loan counts go back to June 26, 1995. There are no statistics prior to this. One report is arranged by Call No. a second by Author. |
11/01/2005 |
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This report generates a list of missing items for a library based on the missing date status. It displays item and holding library information, statuses and numbers of items missing. One report is arranged by Missing Status and Call Number, another by Collection and Call Number, and a third by Number Missing with Item Information. There is also a table that can be downloaded into Excel or other programs. |
02/09/2004 |
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This report generates a list of new titles (short bibliographic record) received by a holding library. The report may be limited to collection(s), fund(s) and/or class (es) based on a range of arrival dates (it may have arrived, but may not be cataloged ? there may be a 6 weeks delay). One report is arranged by Call Number, another by Author and Title, and a third by Collection and Title. There is also a table that can be downloaded into Excel or other programs. |
02/09/2004 |
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This report generates a list of titles received on a Donor Fund for a given Fiscal Year. |
02/09/2004 |
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Report |
Description |
Created By |
Last Modified |
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This report generates an Item Processing Status list for a library. It displays short bibliographic information, bar code, catalog system number and status. There are three reports, one arranged by Processing Status, another by Collection and one by Format of Material. There is also a table that can be downloaded to Excel or other programs. |
02/09/2004 |
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This report generates a list of Titles for a Library and/or Collection based on Call Number Prefix, Library Item Process Status, Library Item Material and other limits. It displays selected Item Information. One report is arranged by Call No. Prefix, another by Collection and a third by Processing Status. This report is useful in identifying how many items are in a library collection or stored off site. |
11/01/2005 |
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This report generates a list of missing items for a library based on the missing date status. It displays item and holding library information, statuses and numbers of items missing. One report is arranged by Missing Status and Call Number, another by Collection and Call Number, and a third by Number Missing with Item Information. There is also a table that can be downloaded into Excel or other programs. |
02/09/2004 |
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Report |
Description |
Created By |
Last Modified |
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This report generates an Item Processing Status list for a library. It displays short bibliographic information, bar code, catalog system number and status. There are three reports, one arranged by Processing Status, another by Collection and one by Format of Material. There is also a table that can be downloaded to Excel or other programs. |
02/09/2004 |
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