FB07 - Maintain Invoice Control Totals

These procedures describe how to verify entry of invoices by maintaining control totals in SAP. The steps involved are:

Before you begin entering invoices into SAP, you need to enter your manual total:

Total all invoices to be entered manually.
Follow the SAP menu path below (or select fast path FB07):
Accounting=>Financial Accounting=>Accounts Receivable =>
(new menu) Environment=>User Parameters=>Control Totals
The screen "Control Totals: Display Amounts Posted" displays.
Click on Maintain Control Totals

The screen "Control Totals: Maintain Specifications" displays.
Under Customer Balance, enter manual invoice total from step A, for example 2265.00.
to SAVE
A message states that specified control totals were stored.
Use to return to A/R menu.

After entering invoices into SAP, you can find out if a difference exists between the manual invoice total and the SAP posted amount,

Follow the SAP menu path below (or select fast path FB07):
Accounting=>Financial Accounting=>Accounts Receivable=>
(new menu) Environment=>User Parameters=>Control Totals
Click on Display differences

The screen "Control Totals: Display Differences" displays. The Customer Balance field displays the difference between the manual total and SAP calculated total, as shown below.

Note: To view the SAP invoice total, click on Posted Amounts
Use to return to A/R menu

To clear control totals after an entire batch has been entered and verified,

Follow the SAP menu path below (or select fast path FB07):

Accounting=>Financial Accounting=>Accounts Receivable=>
(new menu) Environment=>User Parameters=>Control Totals
Click on Maintain Control Totals
The screen "Control Totals: Maintain Specifications" displays.
Click on Delete all
to SAVE
A message states that specified control totals were stored.
Use to return to A/R menu