F-26 - Post Wire Transfers/Checks via Payment Fast Entry

1. Find customer number and review open line items
2. Enter fast payment for amount of wire/check
3. Check customer account balance
4. Enter fast payment document text

Step 1 - Find customer number and review open line items

From information available about unidentified check or wire transfer, find customer number and then use A/R's Account => Display Balances to review open line items.

You should only use "Payment fast entry" if line item amount EXACTLY MATCHES the check or wire transfer amount (minus up to $30 for the wire transfer fee, which can be written off as bad debt).

Step 2 - Enter fast payment for amount of wire/check

1. SAP menu path:
   

   Accounting=>Financial Accounting=>Accounts Receivable=>
   (new menu) Document Entry => Payment Fast Entry:

   SAP fast path: F-26

2. Incoming Payments Fast Entry: Header Data
   
   

   Note: Press if the "Incoming Payments Fast Entry: Header Data" screen doesn't display initially. You can apply the header data to all fast payments in your current SAP session.

   • Enter header data:

     Document Type (DZ for incoming payment)
     Bank Account (201110 for unidentified wire transfers deposited to 11318; 201100 for unidentified checks deposited to 10697)

     

     Document Date (date of wire transfer or check)

     

   • Click on

3. Incoming Payments Fast Entry:
   • Enter payment details:

     Customer (customer number)
     Amount (dollar amount of fast payment)
     

     

   • or ENTER

4. Incoming Payments Fast Entry: Process Open Items
   • Double click on open item that matches fast payment (so that dollar amount displays in red).

     
     

     The Not assigned amount should be zero (as shown below).

     

   • to POST
     A message says that document# (beginning with "14") was posted.
     
     
   • Write down the doc number and invoice dunning area (so that you can add payment text in step 4).
     The account clears automatically.

Step 3 - Check customer account balance

Use A/R's Account => Display Balances to check the customer balance (to verify that the fast payment was applied to the correct customer account).

Step 4 - Enter fast payment document text

1. SAP menu path:

   Accounting=>Financial Accounting=>Accounts Receivable=>
   (new menu) Document =>Change

   SAP fast path: FB02

2. Change Document: initial screen
   • Identify document:

     Document number (fast payment doc#)
     Fiscal year (fiscal year of fast payment)

     

   • or ENTER

3. Change Document: Overview

   

   • Double click on G/L account line item.
   
   

4. Change Document: line item xx
   • Fill in text field:

     Text (wire transfer/check #, B voucher number, if known, and customer name)

     

   • Press to return to "Change document: overview" screen.

5. Repeat steps 3 - 4 for customer line item
   • Fill in text field:

     Text (Enter wire transfer or check number and invoice dunning area)
     

   • to POST
     A message says that changes have been saved.

Copyright © 2002, Massachusetts Institute of Technology. All rights reserved.