F-27 - Credit Customer for Payroll Deduction


You use the credit memo document entry for this process. For Accounts Receivable we need to debit the internal order 1095000 and credit the customer who had a payroll deduction. This is accomplished through the following steps:
  1. Get started (SAP menu path, fast path)
  2. Enter customer credit memo: header data
  3. Enter invoice: add customer item
  4. Enter invoice: add G/L account item
  5. Clear customer account

Note: The payroll department will send you, via a feed, the Journal Voucher information on crediting account 422172 (which is attached to the internal order 1095000 and relates to the account 101225, A/R clearing). The debit side of the entry is known by the Payroll office.

1. Get started

2. Enter credit memo: header data

  1. Enter header data:

Document Date (Current Date)

Document Type (Use credit memo type appropriate to original charge, see below)

MIT Department Credit Memo Type
Alumni A1
Benefits Accounting B1
CAES C1
Document Services D1
Housing & Dining H1
Libraries L1
Medical M1
Miscellaneous Transfer DG

Company Code (CUR)

Posting Date (Last day of the month)

  1. Begin first line item:

    Posting Key (11= Credit Memo)
    Account (Customer MIT# / SSN#)

  2. or ENTER

3. Enter invoice: add customer item

  1. Enter line item data:

    Amount (Amount of payroll deduction)
    Dunning Area (Enter dunning area of original charge)

    MIT Department Dunning Area
    Alumni AL
    Benefits Accounting BA
    CAES CA
    Document Services DS
    Housing & Dining HD
    Libraries LB
    Medical MD
    Miscellaneous Transfer MS

    Note: A Miscellaneous Transfer is one NOT described by another dunning area.

    Text (Payroll Deduction for period Month, Year)

  2. Begin second item:

    Posting Key (40=debit)
    Account (422172)

  3. or ENTER

4. Enter invoice: add G/L account item

  1. Enter line item data:

    Amount (* )
    Order (internal order = 1095000)
    Text (Payroll Deduction - person's name)

  2. Click on to see an overview of the line item transactions.

  3. to POST
    A message appears stating document was posted.

    Note: Press to override a warning, for example when the credit memo dollar amount is large.

5. Clear customer account

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