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Planning and Executing Your Project
Creating the Plan for Your Project
Experiment:
Team Member’s Name
Activities Time Estimates
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Team Member’s Name
Weekly Activities Time Estimates
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Oral Presentation:
Team Member’s Name
Activities Time Estimates
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Team Member’s Name
Weekly Activities Time Estimates
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OBSTACLES
What are the most likely obstacles your team will face during the project?
Examine your goals, resources planning, and activity lists and attempt
to anticipate possible problems. List them here and think about how you
will use this information.
MILESTONES
How will you determine when you are successful or have reached an important
goal? Write your milestones here:
Action Plans or Project Management Schedule
(SAMPLES IN APPENDIX B )
Now you have everything you need to handle Schedule Development and Schedule
Changes. An action plan is used to improve work or task process by allowing
you to make informed decisions about task assignments and work methods.
Coordinated and collaborative action plans are important, otherwise individuals
can create conflict and dissatisfaction with other team members when trying
to improve their personal working process. An action plan has the shared
objectives of all the team members.
Use your activity lists, time estimates, and milestones to create the
three action plans that are needed to run your team efficiently.
PROCEDURE
- You have Defined the Problem
- You have conducted the Literature Search
- You have developed Solution Options
- You have created a Mission Statement
- You have pictured the whole task process in the Scope Statement
- You have down the Work Breakdown Statement
- You have identified long and short term goals and sub goals of the
team members.
- You have addressed your resource requirements (in knowledge, skills,
materials, people, and equipment).
- You have created Activity Lists, which mean you have brainstormed
a list of all major activities, input, outputs and decisions from the
beginning to the end of the project
- You have sequenced the steps and described how you will decide who
will do what part of each step. (Staying away from minute details)
- You have defined how long each part of the task should take each
team member
- You have broken down your goals and sub goals into milestones. You
should determine the boundaries of each milestone so that it is apparent
when they have been reached
- Using the activity lists and action plan template find the steps
for each milestone
- Compare and contrast the actual versus the ideal flow of process
for each milestone, using the Activity List you created and
- Try to decide on the time it will take to complete the project
- Identify areas for improvement
You have now provided a complete picture of the work process so team
members can come to consensus about the action plan Templates:
ACTION PLAN #1 Attach Activity Lists to each Plan
Step One: Outline of Action Plan using the Project Management Model
GOAL: Experiment
Date due:
Important Milestones for getting the Goal accomplished:
Step Two: First Milestone
Date Due:
Person assigned to complete:
# of hours needed to complete:
# of Laboratory Sessions Needed:
Tasks to accomplish the goal:
Obstacles to goal:
Strategies to use to Overcome Obstacles:
Resources needed to do task:
# of Meetings Needed:
Support People Involved:
Step Three: Second Milestone
Date Due:
Person assigned to complete:
# of hours needed to complete:
# of Laboratory Sessions Needed:
Tasks to accomplish the goal:
Obstacles to goal:
Strategies to use to Overcome Obstacles:
Resources needed to do task:
# of Meetings Needed:
Support People Involved:
Step Four: Third Milestone
Date Due:
Person assigned to complete:
# of hours needed to complete:
# of Laboratory Sessions Needed:
Tasks to accomplish the goal:
Obstacles to goal:
Strategies to use to Overcome Obstacles:
Resources needed to do task:
# of Meetings Needed:
Support People Involved:
Step Five: Fourth Milestone
Date Due:
Person assigned to complete:
# of hours needed to complete:
# of Laboratory Sessions Needed:
Tasks to accomplish the goal:
Obstacles to goal:
Strategies to use to Overcome Obstacles:
Resources needed to do task:
# of Meetings Needed:
Support People Involved:
ACTION PLAN #2
Step One: Outline of Action Plan using the Project Management Model
GOAL: Proposal
Date due:
Important Milestones for getting the Goal accomplished:
Step Two: First Milestone
Date Due:
Person assigned to complete:
# of hours needed to complete:
# of Laboratory Sessions Needed:
Tasks to accomplish the goal:
Obstacles to goal:
Strategies to use to Overcome Obstacles:
Resources needed to do task:
# of Meetings Needed:
Support People Involved:
Step Three: Second Milestone
Date Due:
Person assigned to complete:
# of hours needed to complete:
# of Laboratory Sessions Needed:
Tasks to accomplish the goal:
Obstacles to goal:
Strategies to use to Overcome Obstacles:
Resources needed to do task:
# of Meetings Needed:
Support People Involved:
Step Four: Third Milestone(why did they both come as one step?)
Date Due:
Person assigned to complete:
# of hours needed to complete:
# of Laboratory Sessions Needed:
Tasks to accomplish the goal:
Obstacles to goal:
Strategies to use to Overcome Obstacles:
Resources needed to do task:
# of Meetings Needed:
Support People Involved:
Step Five: Fourth Milestone
Date Due:
Person assigned to complete:
# of hours needed to complete:
# of Laboratory Sessions Needed:
Tasks to accomplish the goal:
Obstacles to goal:
Strategies to use to Overcome Obstacles:
Resources needed to do task:
# of Meetings Needed:
Support People Involved:
Step Six: Fifth Milestone
Date Due:
Person assigned to complete:
# of hours needed to complete:
# of Laboratory Sessions Needed:
Tasks to accomplish the goal:
Obstacles to goal:
Strategies to use to Overcome Obstacles:
Resources needed to do task:
# of Meetings Needed:
Support People Involved:
ACTION PLAN #3
Step One: Outline of Action Plan using the Project Management Model
GOAL: TEAM ORAL PRESENTATION
Date due:
Important Milestones for getting the Goal accomplished:
Step Two: First Milestone
Date Due:
Person assigned to complete:
# of hours needed to complete:
# of Laboratory Sessions Needed:
Tasks to accomplish the goal:
Obstacles to goal:
Strategies to use to Overcome Obstacles:
Resources needed to do task:
# of Meetings Needed:
Support People Involved:
Step Three: Second Milestone
Date Due:
Person assigned to complete:
# of hours needed to complete:
# of Laboratory Sessions Needed:
Tasks to accomplish the goal:
Obstacles to goal:
Strategies to use to Overcome Obstacles:
Resources needed to do task:
# of Meetings Needed:
Support People Involved:
Step Four: Third Milestone
Date Due:
Person assigned to complete:
# of hours needed to complete:
# of Laboratory Sessions Needed:
Tasks to accomplish the goal:
Obstacles to goal:
Strategies to use to Overcome Obstacles:
Resources needed to do task:
# of Meetings Needed:
Support People Involved:
Step Five: Fourth Milestone
Date Due:
Person assigned to complete:
# of hours needed to complete:
# of Laboratory Sessions Needed:
Tasks to accomplish the goal:
Obstacles to goal:
Strategies to use to Overcome Obstacles:
Resources needed to do task:
# of Meetings Needed:
Support People Involved:
Step Six: Fifth Milestone
Date Due:
Person assigned to complete:
# of hours needed to complete:
# of Laboratory Sessions Needed:
Tasks to accomplish the goal:
Obstacles to goal:
Strategies to use to Overcome Obstacles:
Resources needed to do task:
# of Meetings Needed:
Support People Involved:
REFERENCES
Aurelio, J. (1997). Lecture Notes.
Benfari, R. C., (1995). Changing Your Management Style, New York:
Lexington Books
Boulding, Kenneth (1989), Nature of Power. Sage Publications Inc.
Brake, T., & Walker, D., (1995). Doing Business Internationally
The Workbook to Cross-Cultural Success. Princeton, NJ: Training Management
Corporation.
Dubrin, A. J. (1995). Leadership: Research Findings, Practice, and
Skills. Boston, MA: Houghton Mifflin Company.
Duncan, W. R., 1996. A Guide To The Project Management Body Of Knowledge,
Upper Darby, PA: Project Management Institute.
Hersey, P., & Blanchard, K. H. (1988). Management of Organizational
Behavior: Utilizing Human Resources, 5th ed. Englewood Cliffs, N.J.:
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Kerzner, H., (1998). Project Management A Systems Approach to Planning,
Scheduling, and Controlling, 6th ed. New York: John Wiley & Sons.
Lock, Dennis, 1996. Project Management, New York: Wiley.
Nadler, David A. and Tushman, Michael L., (1997) “Implementing
New Designs: Managing Organizational Change,” Managing Strategic
Innovation and Change, New York: Oxford University Press.
Nahavandi, A. (1997). The Art and Science of Leadership. Upper Saddle
River, NJ: Prentice Hall.
Pfeffer, Jeffrey, (1997) “Understanding Power in Organizations,”
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Steers, R. M., & Black, J. S., (1994). Organizational Behavior,
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