Due to COVID-19, the information in this Guide is superseded by new Institute policies and procedures.
For the most up to date information, visit: https://institute-events.mit.edu/covid-19_eventplanning

CAC Facilities

Outdoor Event Space

General Policies

If you are having a barbeque in an outdoor location, other than the Kresge Barbeque Pits, you will need to complete an Institute Barbeque Permit, http://ehs.mit.edu/site/content/barbecue-safety-guidelines.

Please refer to the "Outdoor Music Policy" section of the site for sound guidelines.

If you need furniture or a tent, you will need to arrange rentals with CAC.

You may need to make arrangements with a CAC manager around issues involving trash, recycling, and composting.

No sporting activities are allowed on CAC outdoor space, including but not limited to: volleyball, soccer, football, kickball, badminton.

MIT Grounds services removes trash generated by outdoor events as well as provides cardboard trash bins. MIT Grounds services also sets up beer gardens. Services are subject to charge and need to be coordinated by CAC manager.

MIT Recycling services removes large event items generated by outdoor events. Services are subject to charge and need to be coordinated by CAC manager.

MIT Carpenter services hang advertisement banners to the exterior lighting along Student Center walkway. Services are subject to charge and need to be coordinated by CAC manager.

Kresge Barbecue Pits

The four Barbecue Pits (numbered 1 through 4) are located between Kresge Auditorium (W16) and Amherst Street near the Kresge Parking Lot. Each pit services approximately 50 people and has a grill and picnic table. CAC will provide two tables per pit for food preparation at the Barbecue Groups need to bring their own grilling supplies, including charcoal and a way to light it. Groups need to place bagged trash from events in the dumpster behind Kresge. Be sure to use the hose at the Pits to extinguish hot coals. Place ash from coals in the metal trash can at the Pits, not the Kresge dumpster.

Kresge Oval, Kresge Lawn, and Stratton Student Center Plaza

These spaces are available on a limited basis from CAC for specially approved events. Stratton Student Center Plaza and surrounding lawn areas (Kresge Oval and Kresge Lawn) may be reserved separately or together for large outdoor events. There are several electrical outlets for the Kresge outdoor spaces available for sound systems. Check with CAC to see if outlets will meet the power needs of event.

Walker Lawn, McDermott Court

These spaces are available for outdoor events such as barbeques, celebrations, and other special events. The green space between Walker and the Hayden Library is Walker Lawn. The "Dot" between Walker and the Green Building is McDermott Court.