Due to COVID-19, the information in this Guide is superseded by new Institute policies and procedures.
For the most up to date information, visit: https://institute-events.mit.edu/covid-19_eventplanning

Running the Event

Cleaning Up

Once the event is over, it is your responsibility to return the facility back to its original condition. The room should be clean and presentable when you start your event and in return you should leave it the way you found it. Plan to have a crew of volunteers to help you clean up.

If your student group event is in a CAC facility, you are expected to leave the facility the way you found it. This means that all trash should be in trash cans/trash bags, tables wiped down, and floors swept. Some spaces have special reset requirements such as Lobdell. If your student group does not want to clean up/reset afterwards, arrangements must be made with CAC one week before your event; CAC can do the clean up for your group, but your student group account will be charged a special fee. If a student group fails to clean up after an event and has not made arrangements with CAC, the group will be assessed fees on top of the normal special fee. If you are unsure about clean up, contact the CAC office to arrange a meeting with a CAC manager to discuss the matter. Meetings should be scheduled at least one week before the event.

If your event is in another facility, be sure you have met or talked to the appropriate individuals to obtain information about your group's responsibilities for cleaning up. The appropriate individual may be a House Manager for events in a Residence Hall or Custodial Services if your event is in a classroom.