Due to COVID-19, the information in this Guide is superseded by new Institute policies and procedures.
For the most up to date information, visit: https://institute-events.mit.edu/covid-19_eventplanning

Running the Event

Who's in Charge?

As the Event Host (person who submitted the Registration Form), you need to be at the event from start to finish. If you need to divide responsibilities for the program with other leaders in your group, make sure someone is in charge who had co-registered the Event Registration Form. There must always be a person (or persons) who initiated the Event Registration Form present throughout the entire event. This individual must always be a member of the MIT community. If questions arise during the event, the building manager (in CAC spaces, the CAC manager on duty) and the police need to know whom to contact. Party organizers should be easily identifiable throughout the event (perhaps by wearing identical T-shirts or other insignia). Your volunteers and guests will feel more comfortable if it is clear to whom they should refer questions. Make sure all committee/group members know who is taking full responsibility for the event.