SAPweb Help > Journal Vouchers

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SAPweb Help > Journal Vouchers > JV Reporting

JV Reporting

You can use the JV Report to compile and review a report for one or more parked or posted journal vouchers. Parked journal vouchers are ones that the user saved but did not complete, or ones that CAO/Budget placed on hold for approval and posting. Posted journal vouchers are completed transactions that have been approved by CAO and posted to the user's account.

Set the Parameters of the Report
	Include parked or posted Journal Vouchers Header Selections Line Item Selections Include Automatic Feed Entries
Run the Report
	Printing Tips

Set the Parameters of the Report

Complete the following sections to set the parameters of the report. You can enter single values or ranges for the fields.

Include Parked or Posted Journal Vouchers

Click in the radio button next to either parked or posted journal vouchers.

Header Selections

Company Code:	Select the appropriate company code.
Posting Period:	Enter the fiscal periods or range of fiscal periods in which the journal vouchers were created.
Posting date in the document:	Enter the date (mm/dd/yy) or range of dates the journal vouchers were posted. Defaults to today's date.
Date Approved:	Enter the dates (mm/dd/yy) or range of dates the posted JVs were approved.
Fiscal Year:	Enter the fiscal year (yyyy) or years the journal vouchers were created. NOTE: If you do not select a fiscal year, matching posting periods for all fiscal years will be included in the report.
Document Number:	Enter the SAP document number or range of numbers for the journal vouchers.
Select Document Type:	Click the checkboxes for each document type you want included in the report. SA - journal vouchers created during fiscal periods 1-12 FY - closing journal vouchers created during fiscal periods 13-16 SI - journal vouchers for internal provider billing

Line Item Selections

Profit Centers: -OR- Fund Centers:	Enter the profit center or fund center or range of profit or fund cetners for the journal vouchers you want to view.
G/L Accounts:	Enter the G/L account or range or G/L accounts you want to search on. You can look up a G/L account.
SAP UserID:	Enter the userid of the person who created the journal vouchers you want to view.
Cost Centers: Internal Orders: WBS Elements:	Enter the cost object or range of cost objects used in the journal vouchers.
Exclude Cost Object Type:	Click the checkbox to the right of the cost object fields to exclude that type of cost object from the report.

Include Automatic Feed Entries

Click the checkbox to include journal vouchers from automatic feeds.

Run the Report

When you have set the parameters of your report, click the Run Report button. You can read the report online or print it. If the font is too small to read online, use the Netscape menu: View>>Increase Font (PC) View>>Increase Font Size (Mac). If the printed report does not fit on the page, follow the Printing Tips below for Macintosh or for Windows.

Printing Tips

Print set up for
Macintosh:

Go to the menu File>>Page Setup.
Select the button for the Landscape Orientation.
Click the Page Attributes pull-down menu and select "Netscape Communicator."
Click the checkbox "Fit to page if possible" to select it.
Click OK.
Click the Netscape Print button to print it.

Print set-up for
Windows:

Go to the menu Edit>>Preferences.
In the side menu, under Appearance, click "Fonts."
For the "Fixed Width Font" section, change the size to 8.
Click the radio button for "Use document-specified fonts, including Dynamic Fonts."
Click OK.
Click the Netscape Print button.
In the Print window, select the Properties button.
In the Page Setup tab, select the Landscape button.
Click OK.
In the Print window, click OK to print.

NOTE: If you click Cancel, you will need to set the properties to Landscape before printing later.