Scheduling Resources

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Use Meeting Maker to reserve resources such as meeting rooms and equipment (for example, projectors or VCRs). Your Meeting Maker administrator must set up these resources before they are available to users.

Depending on the setup, resources are available on a first-come, first-served basis, or through a proxy assigned to them who must respond yes or no for each proposal.

Meeting Maker does not normally let users book resources already reserved by other users, however your administrator may set Meeting Maker to let you send proposals even when a required resource is unavailable.

Notes About Scheduling Resources

• If you select a meeting location from the guest list when you propose a meeting, its name is automatically inserted into the location text box on the proposal.
• Resources designated "first come, first served" by the Meeting Maker administrator will automatically respond yes if available, or no if not available.
• You cannot select resources as CC or BCC guests.
• You cannot propose a meeting as a proxy for a resource. (Resources cannot propose meetings.)
• If you select a second room, Meeting Maker asks if you want to replace the original room. This does not remove the original room from the guest list. It replaces the name of the room in the Location field.