Use these steps to create a sales contract to schedule billing for a sponsored project. The sales contract is linked to the sponsor and project and includes a billing schedule.
Role ZSBM=>Advance Scheduled=>Sales Contracts => VA41 - Create Contract
At the Command Line, enter: /nVA41
To complete the initial screen, you need to enter the contract type and information about SAP at MIT.
Contract type (Enter "ZCON" for schedule billing contract)
Sales organization (Enter "1000" for Sponsored Billing)
Note: Parameter ID VKO can be set up in the user's profile with the value 1000 - System -> User profile -> Own data -> (tab) Parameters
Distribution channel (Enter "10" for MIT Distribution Channel)
Note: Parameter ID VTW can be set up in the user's profile with the value 10 - System -> User profile -> Own data -> (tab) Parameters
Division (Enter "10" for MIT Division)
Note: Parameter ID SPA can be set up in the user's profile with the value 10 - System -> User profile -> Own data -> (tab) Parameters
You need to perform this step only if one contract is being closed out and a new one created.
- From GoTo menu on menu bar, select Header > Financial Accounting.
The Create Contract: Header screen displays; the Accounting tab is open.
- Type the old contract number (10 digits) in the Reference No. field, as shown below.
Note: You should also enter the new contract number on the old contract record using VA42 - Change Contract.
- From GoTo menu on menu bar, select Overview.
The Create Contract: Overview screen redisplays. Continue with the next steps.
Sold-to party (enter 10-digit sponsor ID number)
Material (Enter "PROJECT" to identify as sales contract for sponsor billing)
To enter the billing schedule,
You can change the periodicity, for example, monthly, Y1;
semi-annually, Y3; yearly, Y4. You can also indicate that it should not
be billed in advance or that it should be billed 2 or 3 months in advance
(Z2 or Z3). You can also indicate that there was an advanced payment by
entering the block ZA, as described below.
Billing blocks (Block field) are used to block creation of invoices. There are 5 billing blocks for sponsor billing:
To apply a billing block, press or type ZA, ZH, ZP, or ZT into the Block field, shown above.
Note: To mark the sponsor record for special handling (including all bills and dunning letters for the sponsor), see XDO2 - Change Sponsor Research Customer Master Records.
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