ZSSB - Scheduled Billing List

Use this procedure at the beginning of the month to list contracts to be billed using ZVF0403 - Process billing due list.

Get started (fast path)
Scheduled Billing List: initial screen
Scheduled Billing List: print/display and review

Report columns

1. Get Started

SAP menu path
Role ZSBM=>Advance Scheduled=>Monthly Processing=> Pre-bill processing=> ZSSB - Scheduled Billing List
SAP Fast Path
At the Command Line, enter: /nZSSB

2. Scheduled Billing List: initial screen

Enter pre-billing selection data:

Sales Documents (use default, which is range of existing documents)
Period from: (use default = 7/1/98)

Note: All contracts/billing schedules set up prior to this date are invoiced manually or in old system.

Period to: (use default, which is end of current month)

For example, on November 1 the "Period to" should be November 30.

Billing type: (use default = ZSSB)
Profit Center, Billing Block, etc.

These fields are usually left blank.

Under Print instructions, the default Report on screen is selected (as shown below).
Click on to Execute.
A sample report is shown in step 3. Contracts with errors are listed first (see below for an example); then contracts to be billed are listed in sponsor code order.

CAF ???should we have a list of possible errors? this was only one listed in TST.

3. Scheduled Billing List: Print/Display and Review

Compare the ZSSB results (authorized total, current invoice amount, and billing period - see sample screen below) with those obtained via COEUS.

Consult OSP about any discrepancies found, so that they can be fixed - either in SAP or COEUS.

Report columns

The table below describes the pre-bill (ZSSB) report columns.

Line# Field name Description

1 Sponsor 6-digit sponsor code that applies to customer/payer

Payer 10-digit sponsor billing customer number

Organization customer name

Total bill Total amount billed on this invoice

SH BT Special handling bill type

2 Contract 8-digit sales contract no.

Contract duration Contract start date; contract end date

Contract value Net value of contract

Reference

(single sponsor contracts) contract or grant no.

(multi sponsor contracts) no details given

3, etc Ln line item number

WBS
7-digit WBS number

Bill period bill period start date; bill period end date

Line amount line item dollar amount

Supervisor project supervisor

Purchase order PO#

BB bill block

BT bill type

Line#	Field name	Description
1	Sponsor	6-digit sponsor code that applies to customer/payer
	Payer	10-digit sponsor billing customer number
	Organization	customer name
	Total bill	Total amount billed on this invoice
	SH BT	Special handling bill type
2	Contract	8-digit sales contract no.
	Contract duration	Contract start date; contract end date
	Contract value	Net value of contract
	Reference	(single sponsor contracts) contract or grant no. (multi sponsor contracts) no details given
3, etc	Ln	line item number
	WBS	7-digit WBS number
	Bill period	bill period start date; bill period end date
	Line amount	line item dollar amount
	Supervisor	project supervisor
	Purchase order	PO#
	BB	bill block
	BT	bill type