ZVF0403 - Process Advance Scheduled Billing Due List

Use this transaction to display the billing due list for advanced scheduled bills (ZSSB), then create invoices for sponsors.

The billing schedule created in the sponsor contract determines the billing dates and amounts.

1. Get started (SAP menu path, fast path)
2. Run Billing Due List for ZSSB bill type: initial screen
3. Process ZSSB Billing Due List: select bills to process
4. Process ZSSB Billing Due List: view/record billing doc numbers; print invoices
5. (Optional) Process ZSSB Billing Due List: display SD billing doc and FI invoice

1. Get Started

• SAP menu path

  Role ZSBM=>Advanced Scheduled=>Monthly Processing=> Billing=> ZVF0403 - Process Billing Due List

• SAP Fast Path

  At the Command Line, enter: /nZVF0403

2. Run Billing Due List for ZSSB bill type: initial screen

1. Enter selection data:

   Sales Documents (use default, which is range of existing documents)

   Period from: (use default = 7/1/98)

   Note: All contracts/billing schedules set up prior to this date are invoiced manually or in old system.

   Period to: (use default, which is end of current month)

   For example, on November 1 the "Period to" should be November 30.

   Billing type: (use default = ZSSB)

2. Click on to Execute

   The Process Billing Due List displays, as shown below. Note: All billing requests are initially selected (shown in dark yellow).

3. Process ZSSB Billing Due List: select bills to process

1. You should first unselect all bill requests, then select the bill requests to process individually, as described below. Note: The bill requests are usually processed and printed in small groups.

   To do this,	do this,
   1. Unselect all billing requests	Use the buttons under the screen title (shown below). Unselect all (8th button from left); background turns light blue.
   2. Select a single billing request	single click in leftmore column (labeled ; see sample line below) of billing request to select. On the Macintosh, contiguous billing requests can be selected by Shift-click on each item and non-contiguous items by Control-click. On Windows, multiple bill requests can be selected by Control-click on each. Note: The column labeled S seems to have no function

   

2. To view additional information for an individual bill request, click on the Individual Billing Document button at the top of the screen.
A sample screen is shown below.



3. When you have selected the billing requests to process, click on to SAVE.

   Result: Unless errors are found, the selected billing requests are processed into bills that are automatically posted to FI as invoices to the customer (sponsor).

   A billing log displays, as shown below. Any errors are listed in the last column.

   

4. Process ZSSB Billing Due List: view/record billing doc numbers; print invoices

To view the numbers of the billing documents just created,

1. On billing log (shown in prior step), click on the Group number (for example, 1000005591); then click on Documents button (shown below).

   

   The SD documents created in this run are listed by number, as shown below.

   

2. Use ZADVBILL to print invoices for billing document numbers (range is 90000000 - 99999999).

5. (Optional) Process ZSSB Billing Due List: display SD billing document and FI invoice

You can display any of the billing documents just created. To do so,

1. Select the billing document number (as shown above) and click on the Disp. doc.button (as shown above). A sample document is shown below.

2. To display the FI invoice, click on Accounting button (shown above). The accounting documents are listed (shown below):

   

3. Click on Accounting document ( no. 90037991) to display the FI Invoice, shown below: