ZB01 - Maintain Certification Message Table

1. Get started (SAP menu path, fast path)
2. Maintain Table Views: initial screen
3. Modify line of existing certification message
4. Create new certification message
   • Add new lines to certification message table
   • Create/assign new bill form to WBS
   • Alert technical support

1. SAP transaction code:

• SAP menu path

  Role ZSBM=>Cost Reimbursable=> ZB01 - Maintain Certification Message Table

• SAP Fast Path

  At the Command Line, enter: /nZB01

2. Maintain Table Views: initial screen

To add or change a certification message, click on the Maintain button (shown below).

Result: A table displays the existing certification messages, as shown below.

The table below describes the screen columns.

Column	Description
MIT certification	Three character field that identifies the lines belonging to a single certification. For example, the standard or most common certification is defined by the 3 characters '005', as shown above.
Line no	The certification line number. Each certification used by ZBILL01 should have exactly 7 lines. Some of the lines can be blank. The certifiers name should be on line 7 (see 005 above).
Billing text	The billing text is what is printed on the bill form for that certification line. No more than 42 characters per line will fit on the ZBILL01 forms (Z_SB_EXPENDITURE).

3. Modify line of existing message

Note (from your technical support person): After making many modifications to ZB01 lines, I discovered that the procedure behaves differently at different times! What seems to work consistently is saving after deleting a line and before re-adding it.

For example, in order to remove the quotation marks in lines 1 and 3 below for certification 110, the old lines must be deleted and then new lines added, as described in the steps below.

To change a certification message line,

1. Select the line you wish to modify by clicking in its leftmost column

The selected line has a yellow/brown/orange background, as shown for 110, line 1 above.

2. Click on the Delete soft button (shown below) to delete the selected line.

   

3. Click on Save (see note above from technical support).

4. Click on to go back to the initial ZB01 screen, wait a moment (to give the deletion time to take place), and click again on Maintain (as in step 2).

5. On the Change "billing message": overview screen again, click on New entries soft button (shown above) to display an empty table of lines (not shown).

6. Re-enter the deleted line, including the changes you wish to make. See table in step 2 for more details about screen columns.

   

7. Click on Save.

4. Create new certification message

1. Add a new certification message to the ZB01 table by following the steps below:
   1. Click on New entries soft button (shown below) to begin a new certification message.

      

      A screen page of blank lines displays, as shown below.

      

   2. Type data for the first line of the certification message, as described below.
      1. Enter MIT certification number in column 1.

         The MIT certification field (3 characters) identifies lines that belong to a single certification. For instance, the most common certification message is defined by the characters '005'. In the example below, a new certification message is begun with the identifier '006'.

      2. Enter certification message line number in column 2.

         Each certification message should have exactly 7 lines. Some of them can be blank; the certifier's name should be on line 7.

      3. Enter text for the current line of certification message in column 3.

         The third column is the actual text that should be printed on the line of the bill form. No more than 42 characters per line will fit on the ZBILL01 forms (Z_SB_EXPENDITURE).

         

         Notice below for certification '005' that blank lines can be created. Remember that 7 is the maximum number of lines.

         

      4. Before adding the next line of the certification message, click on to Save.

   3. Repeat step 2 to add 6 more lines to the certification message.

2. Create/Assign new Bill Form to WBS

   Once you've created the new certification message, a new bill form code must be created and assigned to the WBS. The 2 character bill form code must begin with F, G, or J. G1 is associated with the '005' certification. So for instance, G3 could be used to print the certification '006' above. OSP will assign the printform code to the WBS.

   OSP usually assigns bill forms. The SAP procedure to use is CJ02 - Change billing form for WBS.

3. Alert Technical Support

   The last step is to alert your technical support person to modify program ZBILL01 and to add the new bill code form to the possible values for the domain ZPRINTFORM.

   A few lines of code need to be added to ZBILL01 to pick up the new certification message for the new billing form code.