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Team Roles, Definitions and Tasks
Formation Tasks
- Have team members list their personal
goals i.e. those abilities and competencies the members
wish to individually develop while on the team. Incorporate them into
your projects plans by delegating tasks that fulfills the members
personal goals and the teams goals. Include technical and other
interpersonal competencies in this plan.
- Get to know each other through conversation and structured informational
sessions.
- Decide on the rotation of the team leader. In the formation
stage the team
leader is responsible for initiating the structure of the
team. As the leader, you are responsible for the following:
- Organizing and Defining Relationships in the Team
- Assigning Specific Tasks
- Specifying Procedures to Follow
- Scheduling Work
- Clarifying Expectations of Team Members
- The team leader is responsible for developing a written list of tasks
to be delegated, showing the flow and time management of the tasks the
team is performing. The team is responsible for developing the action
plans with the leader.
- Decide on the rotation
of roles for the team and have the recorder report the
schedule to those designated by the Course Instructor.
- The recorder
will be responsible for keeping team records, i.e. team
calendars.
- Create a vision for the team and have the team create a mission
statement.
- Have a meeting and create
ground rules for the team. Use brainstorming
to form the ground rules using the affinity diagram.
- Gather information about the team member's. Here are some areas that
should be covered when making your assessment:
- Competencies
- Thinking
Styles
- Intercultural
Behavior
- Emotional
Intelligence
- Time
Management
- Conflict
Styles
- Leadership
Styles
- Negotiation
Skills
- Exchange schedules and discuss in detail where members have different
perceptions about the quality of work, time commitments, and the extent
of commitment they perceive themselves giving to the project. Use this
information to create a team
monthly calendar.
- Create a format to run effective meetings.
- Create concrete
goals for the project and plan a Systematic Approach to
reaching your goal. Using the overall goals decide what pressures, outside
support, or stresses will be affecting the team
- Create a list of milestones
for the task.
- Make activity
lists for weekly tasks for each team members for the project.
- Be directive
while leading in the formation stage because members
are apt to be lofty and abstract in this stage or look at the formation
stage as pointless and show impatience with the process. Team
members usually exhibit low competence at this stage and high commitment.
- Have open discussions about complaints and use your conflict
management system to address these complaints.
- Report all the above formation activities in a report
to the people designated by the Instructor of the course.
- The team leader should check how much time other team members actually
spent on the task activities and whether the time estimates were correct
for the task. If not, adjustments must be made to the time management
plan. Discuss thoroughly what inside and outside influences affected
the team's efficiency. After a milestone is reached,
meet and examine how the team members used their time. In the beginning,
there will probably be a discrepancy between the time the team expected
to use for specific activities and the time actually required. These
findings can be used to continually refine estimates of the time required
to carry out specific tasks in your action plans.
- If the team is rotating roles, the leader should fill out a team
leader transition report for the next team leader.
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