Team Meetings

Agenda for Meetings

Agenda Examples

Agendas can range from brief descriptions of general topics to be discussed to specific descriptions of problems and methods for solving them being included in the agenda items. Which format you use is dependent upon the style and format your team decides to use.

Example #1

TEAM MEETING AGENDA #11 DATE: November 27, 2001 TIME: 12:00 - 1:00 PM PLACE: 4th floor glasshouse 12:00 PM Socialize, Questions, and Confusions 12:05 PM Solving the Spectroscope Calibration Problem (Sheng Li) 12:15 PM Discuss of Calibrations (completed and anticipated) 12:30 PM Special considerations for our new filter 12:35 PM Questions regarding experiment and written report 12:50 PM Recommendations from Prof. Dalzell 12:55 PM Conclude meeting with summary and decide on next meeting time and possible agenda topics

Example #2

Agenda Team Meeting 9/17/01

Team # Attendees:Team Leader: Recorder: Presenter: Faculty Advisor:

Meeting 9/17/01 at 2pm Place: Burton Conner Meeting duration- no longer than 1:15 hours

Agenda: 1) Open discussion (5 min) 2) Results from experiments on Thursday 9/13/01 Discuss Data taken:

Example # 3

Agenda for November 20, 2001, 12:00 – 1:00 p.m., Place: 56-454 Expected Attendees: Key Topics: Data collection, SPM, Written Report

12:00 – 12:05 Socialize

12:05 – 12:15 Discuss data collection schedule - Review the current schedule - Suggest alternate days should we not finish according to schedule

12:15 – 12:30 Discuss SPM III - What needs to be redone? - When will we get it done? - Who will do what sections?

12:30 – 12:45 Delegate tasks for written report - Who will take care of what sections? - Establish goals for completion dates - Discuss potential conflicts with ICE - Discuss whether the schedule seems fair to everyone

12:45 – 12:55 Feedback, summarize the meeting

Example #4

Team # Agenda-10/28/01 Time: 11 am 10/29/01, meeting will last 45 minutes Place: Building 66 1st floor conference room Attendees:

The key topic of this meeting is to discuss the experimental action plan for the next lab period and the successive lab periods, and dividing up of the SPM and action plans. The experimental action plan is important because we have a meeting with our faculty advisor on Wednesday 10/31/01, and we only have four more lab periods. This is important because the SPM and action plans, and revised SPM is due Thursday, 11/01/01.

There were no problems from the last meeting to discuss.

Goals: 1) Experimental Action Plan 2) SPM and action plan division

Priorities: 1) Experimental Action Plan

Example #5

Team #3, Team Meeting Agenda

9/17/2001, Start- 1:00 p.m, ~1 hour long,

Place: Building 66 PC Cluster

Attendees:

Key Topic: Determine order of laboratory experiments and necessary variables for experimentation. Important for setting timetable for lab periods.

Agenda: Catch up on the weeks events (~5 minutes) Discuss goals for the meeting, prioritize goals, divide tasks (~10 minutes) Go over equipment setup, summarize first lab day, review data (~15 minutes) Discuss problems faced in lab and plans for next lab period (~10 minutes) Make a list of things we need to discuss with Prof. Dalzell, make timetable for term (~10 minutes) Summarize, set agenda for next meeting and lab period, revise monthly planner, feedback on team issues (~10 minutes)

Lingering Discussion Topics: Laboratory schedule, timetable in lab, problems with equipment calibration

Obstacles to face: Calibrating standard gas tank consistently

Actions Needed Now: Speak with Prof. to see what can be done about calibration issues

Example #6

Team #, Team Meeting Agenda

Time: Sept 26, 2001 2:30 pm ~ 3:30 pm, Place: 66-480 Attendees:

Key Topic: Presentation of Data from first kinetics experiment

Agenda:

Open discussion and communication about lab experience so far (~15 minutes) -Discuss equipment problems/solutions -Discuss possible alternate forms of calibrating the standardized methanol concentration -Discuss problems with temperature profiles, new unexpected result!

Discuss current events in lab, plan of action for next lab(~30 minutes) -Plan for dealing with new temperature profile, possibly explaining the unusual results. The most likely explanation that we could come up with for the unexpected colder temperatures at the top of the furnace include possible loss of insulation at top of furnace, possible hole in insulation, possible problems with the probe (although we suspect that this is unlikely), possible crack in reactor tube in reactor leaking gases into the top of the reactor which then flow out through the top and cool it. We could not come up with a definitive answer, maybe Prof. has suggestions concerning the likelihood of these causes. See attached Origin plot for plotted temperature profile as well as attached Excel Spreadsheet for raw data(tables are in crude form just to serve as a means of presenting the data). -Calibration issues seem to have lessened. The new standardized tank with a concentration of 880 ppm seems to be giving fairly consistent readings for the time being. We believe that the cause of our previous problems most likely is the old 526 ppm standardized tank is no longer reliable at this time. It has consistently given inconsistent measurements(as can be seen in the attached Excel Spreadsheet with calibration data) and we believe that we will be better off using the measurements from the 880 ppm tank as a source of calibration.

- Plot of Cin vs Cout for first set of experiments shows a very linear relationship among the points obtained. However, the line extrapolated through these points to x=0 is far from crossing through the origin. This curve was created using the standardized 880 ppm tank to convert from GC Area Units to concentration in ppm.

We were having a difficult time extracting the reaction rate constant from this data alone, without any information about the time of the reaction. We believe that by possibly varying the flow rate and thus the resonance time of the system, we may be able to get reaction concentration data vs. time to extract the rate constant from the data. We would like any advice Prof. Dalzell may have on this approach or on viable other approaches to determine the rate constant of the reaction.

- Solidify timetable for rest of module/discuss necessary calculations (~10 minutes). We feel that the next things that we need to do are vary the temperature in the bubbler over a few more values to get a complete set of data for Cin vs. Cout at the given reactor temperature. Also, the reactor temperature can be varied to get another set of points in order to relate the reaction rate constant to the temperature of the reaction. This calculation seems to require some practice in order to be done properly, and we would like to potentially go through some calculations with Prof. Dalzell once data becomes available.

-Discuss other long terms goals that we should be striving to complete by the end of the module, such as monitoring the concentrations of the other reaction products in this complicated radical chain mechanism. -Go over some previous teams experiences with timing and getting things done in lab for the SPM assignment, as well as finding some reports/information from previous years groups working on this module. Summarizing, conclusions (~5 minutes)

-Set a goal for next meeting, possibly making a calculation of the activation energy of the reaction, or the dependence of k on T.

Problems to face:

Potential problems with furnace temperature control/distribution of heat in the furnace. Must come up with a method of accurately measuring the temperature profile without disturbing the actual temperature in the oven.

Recurring Problems:

Calibration of gas cylinder gives inconsistent results. This problem seems to have a solution for the time being, but may be an issue of further discussion in the future.