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Team Meetings
Meeting Minutes Examples
Example #1
- Name of Recorder:
- Team # 3
- Minutes for Team Progress Report #9
- Date of Meeting and how many meetings before to be included in progress
report: 11/5/2001; 2 meetings, including this one, to be included in
progress report
- Time Meeting began and ended: Start, 9:00 p.m.; End, 10 pm.
- Who Attended:
- Items handled in lab during the week: Collected data from a run operating
at 32Psia & 33C
- Tasks Accomplished since last meeting: Methanol pyrolysis rewrite,
1st half of new SPM, analyzed IR and H2 flow rate data
- Questions and Tasks to do for next week include what tasks are assigned
to which team member: A: 2nd half of SPM B: NMR work C: weekly progress
report, team leader work ALL: Collect more data, calibrate flowmeter
- Action Items for Monthly Planner: N/A
- Questions to be discussed at next faculty meeting: Discrepancy between
IR/H2 data
- Brainstorming activities: How to properly interpret H2 data; such
a thing as too fast rotation speed
- Team Interaction Discussions: General discussion about how things
are going; deadlines
- Attach Action Plans and Monthly Planner changes to e-mail of minutes:
No changes from previous attachment of 10/25/01
- List suggestions and formulated plans suggested by faculty advisor
if faculty meeting: N/A
Example # 2
Minutes
- Name of Recorder:
- Team #:
- Minutes for Team Progress Report #:
- Date of Meeting
- How many meetings included in progress report: -9/19/01 -last meeting
before PR2
- Time Meeting began and ended -10-11am
- Who Attended -All 3 and names
- Items handled in lab during the week -We met with Teaching Assistants,
our "industrial consultant" as he calls himself, in reality
hes more like our project supervisor
- Tasks Accomplished since last meeting -Developed Preliminary Conference
report see attachment which explains our initial experimental
plan -Formulated Mission Statement: We as a team will use effective
time management combined with a positive mental attitude and good interpersonal
skills in order to perform quality experiments giving insight as to
which oxygen sensor technologies provide the most accurate values for
the mass transfer coefficient. As a result, we will benefit from an
increased knowledge of chemical engineering processes as well as a good
grade in the class.
- Questions and Tasks to do for next week include what tasks are assigned
to which team member. -Strategic Project Management assignment (SPM):
Task assignments: Team member A pgs. 19-27, Team member B
pgs. 28-34, 57-59, Team member C pgs. 34-56, 60-62 As a team,
we will write up the action plan based on the SPM -Begin Calibration
experiments will be carried out as a team
- Action Items for Monthly Planner
- Questions to be discussed at next faculty meeting -See Preliminary
Conference report for a list of questions we will address
- Brainstorming activities -N/A
- Team Interaction Discussions -this time, we contemplated the need
to carry out the sulfite oxidation method in our oxygen mass transfer
coefficient measurement experiments, as it is excessively tedious -I
think our consensus at this point is to not do the sulfite method unless
further measurement comparison is absolutely necessary
- Attach Action Plans and Monthly Planner changes to email of minutes.
-Team member B informed us that she will not be traveling over Columbus
Day Weekend as before in light of the recent tragedies and will be in
town that weekend
- List suggestions and formulated plans suggested by faculty advisor
if faculty meeting -Faculty advisor/supervisor suggested that we focus
on the calibration of the two oxygen sensors for the first lab day,
and that we work towards gathering CO2 vs. time data to get an idea
of what goes on during transient oxygen mass transfer
Example #3
Team: Recorder: Minutes for Team Progress Report 4/02/00 0 prior meeting
for this progress report Time: 12:55pm-1:40pm Attendance: All team members
Items handled in lab during the week:
- DSC was completed.
- Sample sintering was begun.
Tasks Accomplished since last meeting:
- We finished our progress report and handed it in.
- Individual thermocouple reader received.
- Thermocouples came in.
Questions and Tasks to do for next week:
- Filling
- Begin individual color analysis
Action Items for Monthly Planner:
Monday: 2-3:30 team meeting: outline oral - Walker Lounge (all team members)
Wednesday: 1:15-3:30 Experiments in Lab or work on oral (all team meetings,
Team Member A comes from 2-3:30) - This can become about the oral report
if necessary Sunday: Team Member B and Team Member C dinner meeting 6:30pm,
McCormick - make slides Monday 4/10/00: PC Cluster 2-3:30pm - fix slides
(all team members) Tuesday 4/11/00: during lab time - present oral to
Dr. and Sally (all team members) Wednesday 4/12/00: Team member B and
Team member C meet with Dr. to talk about what goes into a final paper.
\\ Monday 4/17/00: 7pm meeting to begin work on final draft, format everything
possible, divy up writing assignments 4/22/00 Leena and Ay add in new
parts of final paper 4/24/00 2-3:30pm Put in cut and paste pictures/review
final paper, staple (all team members)
Questions to be discussed at next faculty meeting:
- Review slides for oral presentation
- What goes into a final paper?
Brainstorming activities
Team Interaction Discussions
Attach Action Plans and Monthly Planner changes to email of minutes
List suggestions and formulated plans suggested by faculty advisor if
faculty meeting
Example #4
Recorder: Team # Minutes of Team Meeting # 4 Meeting Date: 3/7/01 Meeting
Began at 4 pm Meeting Ended at 5:30 pm Attendants: All team Members
Items handled during Meeting
- Creation of presentation outline and brainstorming of ideas - Based
on time allotted for oral presentation the team decided on the relevant
information that should be included in the presentation - For the presentation
we have decided that 14 slides will be needed - The outline of the presentation
is as follows: Slide 1: Cover Slide 2: Overview Slide 3: Background
-Methane Combustion -Pros and Cons Slide 4: Catalytic Combustion -Problems
with catalysts Slide 5: Research -Current Research -Prof. s Research
Slide 6: Reactor Fabrication Slide 7: Catalyst Preparation, Mass Transfer
Slide 8: Kinetics -Rate Determination Slide 9: Experimental Ranges Slide
10: Temperature Dependence Slide 11: Work Schedule Slide 12: Safety
Slide 13: Conclusion Slide 14: References - Task Breakdown TM #1 Slide
3-6 TM#2 6-9 TM#3 10-14 Presentation scheduled to be finished by 1 pm
on March 13
- Web-lab Revision - Include more error analysis - Use #1s report
as guide for improving error analysis
- Conflict Management - Team rules were not observed during the preparation
of the proposal. Specifically- finishing assignments 3 days before they
are due. Try to keep deadline in future. - Discussed sending of emails
on Athena- need improved timeliness
- Time Management - May need to revise the dates of calibration of the
equipment to after spring break - Will need to know time need for calibration-
consult Justin
- Progress so Far - Reactor Assembly almost complete - One more lab
period is needed for completion - Mass flow controllers mounted - Piping
has started
- Laboratory Schedule for 3/8/01 - Continue Gas piping TM#1 -
Wiring TM#2 - Finish drilling of panels TM#3
Faculty Meeting 3/5/01
- Decided to have report completed by 3/15/01
- Discussed expected performance of team - Staying on Schedule - Realizing
importance of project
- Next meeting Scheduled for 3/15/01
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