|
Time Sheet Overview
This screen acts as your "Time Sheet Inbox". It displays a summary of the employees assigned to a Time Approver, Distribution Reviewer, or Time Administrator, along with the status of the employees' time sheets. Time sheets are sorted in the overview by:
- Period End Date
- Time Group
- Status
Note: Sort each column by clicking once on the column heading. To reverse the sort, click the column heading again and the column reverts to its original sort sequence.
To Begin the Time Sheet Review and Approval Process
To begin the review or approval process for a time sheet, click the button to the left of the employee's name. The employee's time sheet displays in a new window.
Note: The button label will display either Hours, Distr., or Both, depending on your time sheet authorization level for that employee:
| Button |
Time Sheet Role |
Description |
Hours |
Time Approver |
The Time Approver is authorized to enter, edit, and approve the employee's hours, including Attendance/Absence Types, Cost Objects, Positions, Temp Codes, and Shifts, if those fields apply. The Time Approver is not authorized to change cost objects, only to view them. |
Distr. |
Distribution Reviewer |
The Distribution Reviewer is authorized to review, edit, and approve Salary Distribution information only, including Cost Objects, and Percents. Creation and distribution of pay checks are not dependent on the distribution review process. |
Both |
Time Administrator |
A Time Administrator is authorized to perform both Approver and Distribution Reviewer functions. |
The definitions of the fields on the Overview page:
| Field |
Description |
Employee Name |
The name of the employee in last name, first name format. |
Position |
The position or job title of the employee. |
Time Group |
The time group to which the employee is assigned. |
Status |
The status of the employee's timesheet.
- No hours: a time sheet has not been submitted by the employee for this pay week.
- Partial: a time sheet has been submitted by the employee and partially approved.
- Approved: the employee's time sheet has been submitted and approved.
- Submitted: a time sheet has been submitted, but not yet approved.
Note: The Submitted status does not necessarily mean that the time sheet has been completed by the employee. A Submitted, but incomplete time sheet occurs when an employee enters their time on a daily basis, but has not completed their time entry for the week.
|
Category |
The category of the employee. Valid entries are Student, Service, or Support. |
| Period End Date |
Week ending date for the time sheet submitted, which is always a Sunday. This is the current pay week unless an employee is submitting a time sheet from a previous week. If so, the pay week of that time sheet is listed in this field. If the employee submits a current time sheet and a time sheet from a past pay week, two entries for the employee will display in this list, one for each pay week.
Note: Time sheets submitted for future pay periods do not display in your "time sheet inbox", until the future pay week becomes the current pay week. |
| Normal Hours |
The number of hours that are considered a normal work week for the employee.
Note: Students will always have zero since the system does not maintain a normal work week for them. |
| Total Hours |
The total number of hours listed on the time sheet for this pay week.
Note: For a student this number is by position, not the whole time sheet. |
Dist Rev |
This field indicates if the time sheet has been reviewed for salary distribution information. Valid entries are Yes, No, or N/A.
Note: N/A applies to prior pay periods which are not eligible for review. |
|
|