Use this on-line form to request corrections to time sheets that are more than ten (10) weeks in the past for hourly-paid students, or more than four (4) weeks in the past for Support, Service, or Campus Police staff.
Note: Use one Time Sheet Correction Form per time sheet. See below for a list of Absence/Attendance Types.
Once completed and submitted, the form is automatically emailed to payroll@mit.edu. A copy is emailed to the Approver making the request, along with a copy to the employee whose time sheet requires changes.
| Step |
Field/Button |
Action |
| 1 |
Your Name |
Enter your first and last name. |
| 2 |
Your Email Address |
Enter your MIT email address. |
| 3 |
Employee Name |
Enter the first and last name of the employee whose time sheet needs editing. |
| 4 |
Employee's Email Address |
Enter the employee's MIT email address. |
| 5 |
MIT Directory |
(Optional) If needed, click on the MIT Directory link for assistance in finding the employee's email address. |
| 6 |
MIT ID |
Enter the employee's MIT ID number. |
| 7 |
Cc |
(Optional) Enter an email address in Cc to send an email copy of the time sheet correction to another person.You can enter multiple addresses, separated by a comma.
Note: It is recommended to cc yourself. |
| 8 |
Reason for Change |
Describe the reason for the change. You have an unlimited number of characters. |
| 9 |
|
Enter the correct time sheet information in the first line item using all applicable fields. |
| 10 |
|
Repeat Step 9 for additional changes to the same time sheet. |
| 11 |
Send Correction Request |
When all changes to your time sheet are entered and complete, click Send Correction Request at the top or bottom of the page. The requisition is automatically emailed to your Approver, based upon the email address you entered in Submit to. |
| 12 |
|
Click Home to exit from the application.
|
A/A Type |
When to Use |
Notes |
| 5th Week Vacation |
Use when employee pre-plans with supervisor to take vacation and request it be charged to 5th week. |
|
| 5thWk Vaca/lieu of sick |
Use when employee runs out of sick time and is not eligible for Extended Sick Leave and upon agreement with the supervisor that vacation can be used in lieu of Sick time. |
New A/A Type |
| Alternative Holiday |
Use when an officer takes a holiday at a later date when required to work on the holiday. |
Campus Police only |
| Bereavement Leave |
Use if employee is out of work due to a death in the family (up to 5 days). |
New A/A Type replacing Funeral |
| Call-in Pay |
Use when employee is called in outsie of the regularly scheduled hours prior to the regular shift. |
Union only |
| Detail Pay |
When Campus Police Officer works detail (not part of a regular shift). |
Campus Police only |
| Emergency Closing |
Use when Institute announcement has been made for an emergency closing. |
|
| Extended Sick Leave |
Use when employee runs out of sick time and will be out for more than 5 days and Payroll has been notified through a Personnel Action. |
|
| Holiday |
Use for Institute Holiday Closings (12 Annually). |
|
| Industrial Accident |
Use when employee is out of work on Workers Compensation. |
|
| Jury/Witness |
Use when employee is out of work due to jury or witness duty. |
|
| Leave Without Pay |
Use when employee is taking unpaid leave. See Policy 4.16 in the Institute's Employee Manual for lengths and approvals. |
|
| Meal |
Use for a 45 minute paid meal break when performing 10 1/4 hours of required work. |
Replaces Breakfast and Dinner Pay |
| Military Leave |
Use when employee is entering the Armed Forces for six months or more. |
|
| Other Leave (appr. By HR) |
Use for unusual circumstances; must be approved in advance by HR otherwise employee will not be paid. |
|
| Personal Leave |
Up to three days of sick leave can be used for personal leave. |
|
| Quick Comeback |
Use when employee leaves work and is called to come back to work due to a problem. |
Union only |
| Sick |
Use when employee is sick. Up to twelve days annually granted for Sick Leave. |
|
| Sick – Family |
Employee may use up to three days of sick leave if a family member is ill. |
New A/A Type |
| Sick – Leave Without Pay |
Use when employee runs out of sick time and is not eligible for Extended Sick Leave. |
New A/A Type |
| Special Holiday/Closing |
Use when Institute announcement has been made for a Special Holiday. |
|
| Training |
Use when Campus Police Officer attends required training. |
Campus Police only |
| Vacation |
Use when employee pre-plans with the supervisor to take vacation time. |
|
| Vacation in Lieu of Sick |
Use when employee runs out of sick time and is not eligible for Extended Sick Leave and an agreement with the supervisor. |
|
| Violent Injury |
Officer is injured in the line of duty - use instead of Sick time. |
Campus Police only |
| Work |
Use to report employee's regular work hours. |
|
| Work during Emergency Closing |
Use when an employee is required to work during their regular shift during an emergency closing. |
New A/A Type, previously used Work on Holiday |
| Work on a Holiday |
Use when employee is required to work on an Institute holiday. |
New A/A Type |
| Work-Spec Holiday/Closing |
Use when employee is required to work during a Special Holiday or Emergency Closing. |
New A/A Type |