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Email Event Preferences

Email Notification is an optional service to which you can subscribe at any time. With this service, you can receive email messages notifying you when the status of your SAP documents has changed. For example, you could receive an email when a purchase order is created for your requisition or when your journal voucher is approved. You can subscribe to email event notification for one or more of the following events:

• A requisition is approved, rejected, changed, or needs approval.
• A purchase order is created from your requisition.
• A journal voucher is approved or rejected by CAO.

Who Can Use It?

SAP Email Event Notification can be used by anyone creating or approving a journal voucher or a requisition either in the SAPgui or SAPweb. Supervisors also have the ability to maintain subscriptions on behalf of other users in their department.

How Do I Subscribe?

1. Click the check box to the left of the event to receive email notification.

2. Click the Save Changes button.

Note: To deselect, uncheck the box and click the Save Changes button. Your changes will take effect shortly after the 11am and 3pm data feeds.

3. Click the Home link (upper right) to return to the Settings tab.

What Happens After I Subscribe?

Shortly after you submit your email notification request, you will begin receiving an email for each requisition line item and journal voucher that you submit for approval.

You will receive another email if the requisition line item or journal voucher is approved/rejected and when the requisition is made into a purchase order. Go into your inbox to review the status, and to change and resubmit the requisition or journal voucher if necessary.

Requisition approvers who have subscribed to the service will receive email notification for requisitions awaiting their approval.

Note: An approver may receive email notification of a requisition awaiting approval and not find the requisition in the workflow inbox. This happens when another approver has already reserved that requisition and taken it out of workflow.

001 Settings

This setting is available for all supervisors or addressees responsible for cost objects. The 001 Settings page allows you to change the output of the 001 Cost Object Report. The current default is email.

Note: If you have any questions about this process, send email to cao-cost-objects@mit.edu.

1. Under Output Descriptions, click one of the radio buttons:

• Email Report - You will receive an email report. You will receive one email for all changed cost objects and a separate one for all new cost objects.

• Redirect Email Report - Your email report will be redirected to another person whose MIT User ID you specify below.

• No Output - You will no longer receive the 001 report.

Note: Your changed settings will take effect the next time the 001 report is run.

2. (For Redirect Email Report) Enter the person's MIT User ID (Kerberos ID) in the MIT User ID field, such as khutchin.

3. Press the Enter or Return key. The person's name and email address is filled in below for your verification.

Note: As a courtesy, please notify the person to whom you are redirecting the email report.

4. Click the Save Changes button.

5. Click the Home link (upper right) to return to the SAPweb Settings tab.

View My Authorizations

View My Authorizations allows you to see your SAP authorizations in the Roles Database. For more information, see the Web Interface to the Roles Database.