What can I do on the Employees tab?
The Employees tab offers DLC administrators the ability to update Personal
Information for employees in their Organizational Unit(s). It is also where Time Approvers
and Time Administrators review and approve time sheets online, request or process time sheet
corrections, and view time sheets that have been submitted to SAP payroll. In addition,
Distribution Reviewers may also review and adjust Salary Distribution information for employees in their organization.
Approve/Distribute Time Sheets:
Approve/Distribute Time Sheets allows Time Approvers and Time Administrators to review
and approve time sheets for employees in their organization whom they are authorized to
approve. Distribution Reviewers and Time Administrators can also use this function to
review and edit Salary Distribution information on a weekly basis for non-exempt employees.
Availability: The Approve/Distribute Time Sheets application
is generally unavailable from Monday at 5:00 PM to Tuesday at 3:00 PM for payroll processing.
The View Time Sheets and Request Time Sheet Correction links
are still available. Please refer to the Monthly Payroll Closing
page for any changes to this schedule.
Request Time Sheet Correction:
Time Sheet Correction is a web form that is used to initiate and document corrections to
past time sheets, after they have been approved. This web form allows Time Approvers and
Time Administrators to initiate corrections to time sheets on behalf of an employee or
hourly-paid student.
View Time Sheets:
View Time Sheets enables a user to research questions and look up information on past,
present, and future time sheets that have been entered into the SAP Payroll system,
from July 1, 2006 on.
Salary Distribution System (eSDS):
Administrators use eSDS to update salary distribution records for prior and future periods.
eDACCA:
Administrators use the eDACCA application to review monthly and quarterly salary reports
and certify quarterly reports to comply with MIT's Financial Review & Control (FRC)
and Certification policies.
Late Salary Distribution Change Request:
Authorized administrators can create and submit a request to adjust salary allocations.
Update Personal Information:
DLC administrators, with the proper
authorization, can update the following information for employees
in their Organizational Unit(s).
- Name and Home Address
- Ethnicity/Race/Gender/Veteran Status
- Work Address and Phone
- Emergency Contact
- Education History
SRS Vacation Tracking:
This application is used to administer and track Vacation for Sponsored Research Staff (SRS).
HR Transactions
These applications are used to submit HR appointment transactions for
processing in HR-Payroll. These applications are only accessible to authorized administrators.
Changes (Promotions, Transfers, etc.):
These actions modify appointment related
information. Actions available include promotion, transfer, salary change, status
change, reclassification, set up concurrent appointment, change in position, change
in time, delimit appointment, change time group, and position/title directory change.
Extend Appointment:
Use this action to extend an appointment.
Salary, percent effort, and cost object can also be changed.
Hires:
Use this action to hire or rehire paid and unpaid workers to MIT.
Leave of Absence:
This action is used to put an employee on a paid or unpaid leave
from work for various reasons.
Supplement:
Supplemental payments are used to compensate employees in addition
to base salary for certain activities or programs.
Termination:
The termination transaction is used when an employee is ending all MIT
appointments and separating from MIT; Employee Benefits will end; Not
for student appointments.
HR Transaction Inbox:
The user may view active HR transactions awaiting processing with
status updates, as well as transaction history for previously
processed transactions.
View a transaction:
The view a transaction function allows the user to search for a
previously submitted transaction.
HR Preferences:
Preferences that can be changed include approver email notifications,
number of days transactions appear in inbox history, inbox display setting,
and approver confirmation page.
Resources:
Notes:
- To use the functions on this tab, you will need web certificates and the appropriate authorizations.
- Non-exempt employees can enter and monitor their vacation time through the time sheet application.
- SAPweb transactions terminate connection with the SAP system after 20 minutes of inactivity. Please do not leave a transaction idle for more than 20 minutes or its connection with the SAP system will be lost.
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