Responding to Meeting Proposals

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You can respond to a proposed meeting by agreeing to attend, declining the invitation, or deferring your decision. External guests cannot respond to meeting invitations.

To respond to a meeting proposal:

1. From the View menu choose Messages.
2. Select the message and click Open (or double-click the message).
   
3. Click the Guests, Schedule, and Agenda buttons to see information about the proposed meeting.
4. To save the agenda as a text file, click Agenda, then click Save as and type a file name for the agenda.
5. Click Options (optional) to specify a reminder and/or label for this meeting.
6. Click Comments (optional) to add a comment to your response.

   Click Open to import a document created in another application and saved as a text file.

   Click Save as to save your comments in a text file.

7. To accept, click Yes, then Reply. The proposal window closes and the meeting appears on your calendar.

   To decline, click No, then Reply. The invitation moves to the Your Refusals folder in your Messages window. You can open it and change your reply if you decide to attend.

   To postpone your reply, click I'll decide later, then click Reply. The proposal window closes leaving the invitation on your Active Messages list. Your calendar remains unchanged.

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   Note: When a meeting is proposed outside normal work hours, or in conflict with another scheduled event, "No" becomes the default response. You can change the response to "Yes."

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8. Clicking Reply sends your response to the meeting proposer.